Accounts Payable Assistant (Fixed Term Contract)

Kia America; Brampton; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid working (up to 2 days a week)

Employee Car Scheme (car lease + 보험)

Onsite Chef - free lunch

Private Medical Care (Vitality)

Annual Health Checks

Private Dental Care

Pension with enhanced employer contrib

Life Assurance

Annual Leave 24 days + Bank Holidays

Wellness benefits

Work from anywhere for one week a year

Enhanced parental leave

Free weekly activities

Job summary

Kia UK is seeking an Accounts Payable Assistant on a fixed-term contract until 30th April 2027. You will manage supplier invoices, expense processing via Concur, and payments via BACS, while ensuring accurate coding in SAP and timely settlements. The role supports the finance team in a busy environment.

Strong attention to detail, good communication, and well-developed MS Excel skills are essential. Prior AP experience is beneficial but not mandatory, with hybrid on-site and flexible working

Qualifications

• Strong attention to detail and accuracy.
• Excellent interpersonal and communication skills.
• Strong MS Office skills, particularly Excel with an awareness of AI tools and a willingness to embrace and explore their use to drive efficiency and innovation.
• A self-motivated approach and the ability to manage individual objectives.
• The ability to work collaboratively as part of a team.
• A flexible and positive attitude.
• The ability to adapt to changing demands and priorities.

Responsibilities

• Responsibility for alphabetic sub list of suppliers but has a good understanding of all suppliers.
• Three-way match supplier invoices on SAP coding costs and VAT correctly on a timely and accurate basis.
• Process used vehicle invoices checking net buyback value is correct, liaising with the fleet company and de-fleet centre to resolve queries.
• Process approved staff expenses on Concur expense system checking claims are within Kia UK's expenses policy and rejecting/adjusting claims outside Kia UK's policy.
• Prepare weekly payment runs to suppliers/employees using the aging report, creating BACS files and completing DocuSign approvals. Following up to ensure files are sent through Treasury.
• Pro-actively following up overdue items on suppliers' statements and pending list on SAP with operational managers to ensure suppliers are paid within credit terms.
• Manage vendor relationships being the first contact in resolving any issues or disputes related to payments or invoices.
• Reconcile high value supplier's statement of account quarterly.
• Proactively resolve debit balances on the purchase ledger, maintaining control over the quality of the purchase ledger and allocating payments timely in the correct period.

Skills

Attention to detail

Interpersonal skills

MS Office / Excel

Team collaboration

Adaptability

Tools

SAP

Concur

Job description

About Us

Welcome to Kia UK!

Kia UK is a leading automotive brand offering one of the industry's largest range of models across multiple vehicle segments and was the third most popular UK car brand in 2025. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 - Kia's first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the electric compact SUV and World Car of the Year 2025 the EV3.

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK's Best Workplaces™ 2024, 2025 and 2026 by Great Place To Work®, and also ranked in the 2025 & 2026 Best Workplaces™ for Women, Development, Wellbeing, and Manufacturing, Production & Transportation. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!

The Role

We're pleased to share an exciting opportunity for a highly organised and detail-focused individual to join the Finance team as an Accounts Payable Assistant, on a fixed term contract until 30th April 2027.

In this role, you will help deliver an accurate, timely and high-quality accounts payable service for Kia UK. You will process supplier and used vehicle invoices, support weekly payment runs, review employee expenses and work closely with colleagues and suppliers to resolve queries and ensure payments are made within agreed terms.

You will be responsible for managing an allocated group of supplier accounts while developing a good understanding of the wider purchase ledger. The role will involve matching and coding invoices in SAP, preparing BACS payment files, completing DocuSign approvals, reconciling supplier statements and proactively following up outstanding items with operational managers. You will also act as a first point of contact for suppliers where there are invoice or payment queries.

This is a great opportunity for someone who enjoys working with numbers, takes pride in accuracy and wants to develop their experience within a busy Finance environment. Previous accounts payable experience would be beneficial but is not essential. Knowledge of SAP and the Concur expense system would also be an advantage.

Responsibilities

• Responsibility for alphabetic sub list of suppliers but has a good understanding of all suppliers.
• Three-way match supplier invoices on SAP coding costs and VAT correctly on a timely and accurate basis.
• Process used vehicle invoices checking net buyback value is correct, liaising with the fleet company and de-fleet centre to resolve queries.
• Process approved staff expenses on Concur expense system checking claims are within Kia UK's expenses policy and rejecting/adjusting claims outside Kia UK's policy.
• Prepare weekly payment runs to suppliers/employees using the aging report, creating BACS files and completing DocuSign approvals. Following up to ensure files are sent through Treasury.
• Pro-actively following up overdue items on suppliers' statements and pending list on SAP with operational managers to ensure suppliers are paid within credit terms.
• Manage vendor relationships being the first contact in resolving any issues or disputes related to payments or invoices.
• Reconcile high value supplier's statement of account quarterly.
• Proactively resolve debit balances on the purchase ledger, maintaining control over the quality of the purchase ledger and allocating payments timely in the correct period.

About You

• Strong attention to detail and accuracy
• Excellent interpersonal and communication skills
• Strong MS Office skills, particularly Excel with an awareness of AI tools and a willingness to embrace and explore their use to drive efficiency and innovation.
• A self-motivated approach and the ability to manage individual objectives
• The ability to work collaboratively as part of a team
• A flexible and positive attitude
• The ability to adapt to changing demands and priorities

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't exactly match what we've outlined in the role description. If you think you could be a good fit for this role, we'd love to hear from you!

The Benefits

• Flexible working hours (core hours between 10:00am-3:00pm)
• Hybrid working (up to 2 days a week remote working pro rata)
• Employee Car Scheme (car lease + insurance all included from £85/month)
• Onsite Chef -> free lunch every day
• Private Medical Care (Vitality)
• Annual Health Checks and free flu jabs offered onsite
• Private Dental Care (Denplan, £0 excess)
• Pension with enhanced employer contribution
• Life Assurance
• 24 days Annual Leave + Bank Holidays
• Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more
• Financial hub providing free financial guidance and support
• Work from anywhere for one week a year
• Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)
• Enhanced Paternity Leave (up to 4 weeks full pay)
• Free weekly yoga, football, and badminton clubs
• Pool tables, dart board, and massage chairs onsite
• Opportunity to get involved & give back via our charity partners
• Birthday Vouchers
• Celebrations such as our Spring Ball, Christmas events, Social Club and much more!

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5-minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.

Interview Process

1. CV review
2. Teams interview
3. Face-to-face interview

We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process. If you require any adjustments or support to facilitate your interview, please do not hesitate to let us know . We are happy to discuss your needs and make arrangements that support your participation to best showcase your skills and qualifications.

At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability