Accounts Payable Assistant - Bank

HMT Sancta Maria Hospital; Swansea; Hybrid; GBP 20,000 - 30,000; Full time

Job description

We have an exciting opportunity for an Accounts Payable Assistant to join our Finance Team.

You will be assisting the Senior Accounts Payable Officer with the day to day management of multi-site HMT purchase ledgers, ensuring all supplier invoices are processed and paid in a timely manner, and establishing good working relationships across the organisation and externally with Suppliers.

This is a bank role, which means that the role is not contracted to fixed hours; instead, you can pick shifts that align with your availability. Our Bank workers enable HMT to manage fluctuating demand, such as covering staff absences, busy periods, or unexpected workload increases while offering you the flexibility to pick up shifts as available.

Bank work offers a unique combination of flexibility, variety, and the opportunity to provide valuable contributions to our teams while gaining experience in a dynamic healthcare environment.

Role Responsibilities

• Ensure all supplier invoices are posted through Capture accurately and in a timely manner.
• Manage all Accounts Payable inboxes and escalate issues and concerns to the Senior Accounts Payable Officer where appropriate.
• Keep Focalpoint authorisations up to date by chasing relevant department managers.
• Process/Amend/Match the invoices in the purchase ledger system.
• Chase and reconcile supplier statements monthly, requesting copy invoices where appropriate.
• Respond quickly and politely to all purchase ledger emails and correspondence.
• Build relationships with supplier contacts.
• Ensure supplier contact details and information is accurate and up to date for all sites.
• Use AOI reports to ensure all postings to Dimensions are correct and in the right sub ledger.
• Ensure correct nominal and departmental analysis is used; engage with departments where improvements are required.
• Support the wider Finance team with admin tasks as and when required.
• Keep all paperwork and electronic files in an orderly fashion.
• Improve efficiency, timeliness, and accuracy by playing an active part in process improvements.
• Set up and keep up to date supplier records on Access Dimension including default nominal/VAT/Department, and file documents relating to the changes made.

Skills and Qualifications

• Experienced purchase ledger processor.
• Professional and polite manner with a high level of integrity.
• Highly adaptable and self-motivated.
• Eye for detail and accuracy during repetitive tasks.
• Ability to use own initiative, prioritise tasks, and work well under pressure.
• Ability to work as part of a team.
• Good organisational and administrative skills.
• Ability to work to monthly deadlines.
• Excellent communication skills, both written and oral.

Join us as we are currently looking for motivated, dedicated, and enthusiastic people. In return for your skills and commitment, you will enjoy our investment in your personal and professional development, not to mention the great benefits we have to offer.

Benefits

• On-going training and development.
• Quality work environment.
• Employee Assistance Programme.
• Active Participation in Health Promotion.

Working Hours: Bank position

Date posted: April 22, 2025

Valid through: April 27, 2025

Position: Accounts Payable Assistant - Bank