Accounts Payable Assistant

Hotel Bel-Air; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in luxury hospitality seeks a dedicated Accounts Payable Assistant to join their dynamic finance team. In this pivotal role, you will manage invoice processing, supplier communications, and compliance with financial regulations across multiple prestigious hotels. This opportunity not only offers a chance to enhance your skills in a supportive environment but also provides access to a range of employee perks, including complimentary stays and discounts. If you're passionate about finance and eager to contribute to a culture of excellence, this position is perfect for you.

Benefits

Complimentary Stays

50% off food and beverages

Aviva Private Pension Scheme

Seasonal Ticket Loan

Private Financial Advice

Eye Care Vouchers

Training and Development

Social Events

Referral Bonus

Well-being Support

Qualifications

• Strong understanding of accounts payable processes and financial systems.
• Excellent organizational skills with attention to detail.

Responsibilities

• Manage and track fixed assets across UK hotels ensuring compliance.
• Process invoices and ensure timely resolution of supplier queries.

Skills

Accounts Payable Processes

Invoice Coding

Reconciliation

Supplier Communication

Organizational Skills

Attention to Detail

Customer Service

Problem-Solving Skills

Education

Experience in Luxury Hospitality

Experience in Hotel Finance Department

Tools

ADACO

GP Dynamics

Job description

Join us as an Accounts Payable Assistant at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10 Best Places to Work for’ in 2024 and ‘Hotel of the year – London’ at the 2024 AA Hospitality Awards. We continually strive to build and nurture a culture where inclusiveness is part of our DNA, reflected in our values of passion, personality, respect, working together, and creativity. We believe that a variety of perspectives enriches our culture and drives our success.

We care about your career and are proud to have the absolute best people in the industry. When you join us as an Accounts Payable Assistant at The Dorchester Hotel, you will have a unique opportunity to excel in your field. You will learn from your fellow Legends and our award-winning learning academy to achieve the highest standards in craft, service, and leadership.

What you'll get

• Complimentary Stays: Enjoy complimentary stays with breakfast at Dorchester Collection Hotels every year.
• Discounts: Get 50% off food and beverages at selected bars and restaurants within the Dorchester Collection; enjoy Friends & Family stay discounts at our hotels; benefit from discounts at various high street and online shops.
• Employee Perks: Enrol from day 1 into the Aviva Private Pension scheme (we contribute 8% towards your pension); benefit from seasonal ticket loan, rental deposit scheme, private financial advice, and eye care vouchers.
• Training and Development: Advance in your career by accessing various apprenticeships from Level 2 to Hospitality Degree Level 5. We partner with outstanding nationally recognised Apprenticeship providers.
• Social Events: Participate in vibrant social events, including a summer party, winter ball, pub quizzes, and cultural and milestone recognition celebrations.
• Referral Bonus: Earn a £1000 bonus when you recommend a friend. Well-being Support: Access immediate well-being advice because we care about our employees.

What you'll do

As an Accounts Payable Assistant, you will be responsible for managing and tracking fixed assets across the Dorchester Collection’s UK hotels, ensuring compliance with financial regulations and company policies.

Your key responsibilities will include:

• Invoice Processing: Coding and posting invoices on ADACO and GPD, covering food, beverage, consumables, operating equipment, and miscellaneous items.
• Financial Integration: Exporting invoices from ADACO and integrating them into GP Dynamics for accurate financial reporting.
• Supplier Liaison: Communicating with suppliers regarding invoices, credits, and payments, ensuring timely resolution of queries.
• Payment Management: Raising and updating invoices, reconciling accounts, and ensuring compliance with financial policies.
• Process Improvement: Assisting the Accounts Payable Manager in updating and refining standard operating procedures (SOPs).
• Efficiency & Accuracy: Working to enhance payment turnaround times while ensuring accuracy in all financial transactions.

What you'll bring

Essential Skills and Experience

• Strong understanding of accounts payable processes, including invoice coding, reconciliation, and supplier communication. Experience working with financial systems such as ADACO and GP Dynamics.
• Excellent organisational skills with a high level of attention to detail. Strong communication skills and a customer service-focused approach. Ability to work collaboratively within a finance team and meet strict financial deadlines.
• Fluent in English, with the ability to communicate effectively with colleagues and suppliers.

Preferred Skills

• Previous experience working in luxury hospitality or a hotel finance department.
• Familiarity with procurement and supplier payment best practices. Strong problem-solving skills with the ability to enhance financial processes.
• Experience handling multiple payment systems and managing invoice workflows.

We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. If you need us to do anything to support you during the recruitment process (such as adjustments to how you apply, alternative formats of information, or adjustments to the assessment process itself), please do call People & Culture team on 02073197011 or email [e-mail] so that we can discuss how we can support you through this process.

Job Location

United Kingdom

Location

53 Park Lane, Mayfair W1K 1QA London

Reference

2025-5484