Accounts Payable Assistant

Taylor Rose; Peterborough; On-site; GBP 28,000 - 36,000; Full time

Job summary

Taylor Rose is seeking an Accounts Payable Assistant to join our finance team in the UK. The role supports the Accounts Payable Manager, handling invoice processing, payment runs and queries across the firm.

Key responsibilities include vendor management, payroll-related payments, and compliance with Solicitors Accounts Rules. You will work with Chrome River, Elite 3E and MS Office in a fast-paced environment.

Qualifications

• Experience in a solicitor's accounts department is desirable.
• Good understanding of accounting, banking and case management systems.
• Able to adapt to changing deadlines and priorities.
• Professional approach with strong attention to detail.
• Excellent communication skills and telephone manner.
• Knowledge of Solicitors Accounts Rules is desirable.

Responsibilities

• Upload, review and approve invoices in Chrome River with correct coding.
• Communicate with staff and suppliers to resolve queries.
• Process and pay referral fees and office disbursements.
• Approve office payment requests and reconcile counsel fees.
• Read vendor and client ledgers and monitor disbursements.
• Process CHAPS, BACS, FastPay and international payments.
• Maintain AP mailboxes with timely responses (max 48 hours).
• Ensure smooth payment cycle for disbursement and overhead invoices.
• Process Paid When Paid and Legal Aid Agency payments within deadlines.
• Set up new vendors on Elite 3E and assist with audits.

Skills

Attention to detail

Excellent communication

Teamwork

Ability to work independently

Adaptable to deadlines

Strong Excel/MS Office

Tools

Elite 3E

Chrome River

Excel / MS Office

Job description

Accounts Payable Assistant

Reporting To: Accounts Payable Manager

Finance is a vital function of the firm, ensuring smooth business operations and high standard of services to both internal and external clients. This is an opportunity to join an exciting, high growth, fast paced business which is approaching an inflexion point in its journey and development. A key member of the finance function, and reporting to the Accounts Payable Manager, will have day-today responsibility as per below. The split of the function is by inboxes, this is rotated on a weekly basis to ensure all AP clerks can provide cover and have a full understanding of the function.

These responsibilities are not limited and may vary depending on staff/ cover needs.

This role involves but is not limited to:

• Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct
• Communicating with staff & suppliers responding to any queries
• Processing and paying referral fees
• Approving office payment requests (disbursements)
• Reconcile Counsel Fees as per what is posted to the ledger
• Ability to read vendor and client ledgers
• Monitoring disbursements, posting to specific matters on the portal and processing payments
• Answering the telephone, with queries from the wider firm and external vendors/ clients
• Ensuring all emails in the various AP mailboxes are responded to and deal with timely, with a max turnaround time of 48 hours
• Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
• Processing payment of Paid When Paid within 48 hours and Legal Aid Agency within 14 days of receiving funds
• Processing CHAPS, BACS, FastPay and international payment transactions
• Paying the bulk overhead invoices on a two-weekly basis
• Answering the telephone and taking client card payments
• Processing compensation or complaint payments
• Set Up new vendors on Elite 3E
• Ensuring that all statutory regulations are complied with including SARs
• Assisting with audit queries in relation to Account Payable

Requirements:

• Experience of working within a similar role within a Solicitor’s accounts department is desirable.
• Have a good understanding of the accounting system, the banking system and case management systems.
• Able to adapt to changing deadlines.
• Strong attention to detail.
• Excellent communication skills and telephone manner.
• Full knowledge, experience and understanding of the Solicitors Accounts Rules is desirable.
• Ability to communicate at all levels and across all departments.
• Ability to work independently and as a team.
• High levels of attention to detail.
• Strong Excel and MS Office skills.
• Professional approach

Company Core Values:

Aspirations: To be the best that you can, motivated to do things better, works smarter not harder, embraces changes, learns from mistakes, takes an interest in the vision of the business

Integrity: Open and honest, shows respect, admits mistakes, looks at ways to improve and share ideas

Innovation: Creative and Dynamic, Adaptable to change, seeks ways of doing things better, get involved with work that makes a difference, continuously learns new things for personal development

Commitment: Relationships for the long-term