Accounts Payable Assistant

Thomas Hardie Commercials Ltd; Liverpool; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Sick pay

Pension with enhanced contributions

Death in service

Cycle to Work

Enhanced maternity/paternity

EAP

Loyalty holidays

Training opportunities

Job summary

Thomas Hardie Commercials Ltd is seeking an Accounts Payable Assistant to join the Finance Department at our head office. You will ensure suppliers are paid promptly, log invoices, allocate to correct accounts, and support month-end processes.

The role requires AAT Level 3 (or equivalent), strong IT skills, and a professional, customer-focused approach. Full-time, on-site in the UK hours 8:30am–4:30pm, with benefits and development opportunities.

Qualifications

• AAT Level 3 qualification (or equivalent) and prior experience in a customer-facing Purchase Ledger role.
• Confident and well organised with the ability to work well on their own initiative and under pressure.
• Excellent written and verbal communication skills with a confident telephone manner.
• IT literate with Microsoft Office Applications including Outlook, Word, PowerPoint and Excel.
• Have a full and current UK driving licence.

Responsibilities

• Log and direct all invoices to correct locations and supplier accounts.
• Allocate credit notes to correct invoices and forward to the relevant managers.
• Direct invoices to correct depot and allocate to correct nominal codes reflecting departmental costs.
• Enter all items onto correct suppliers' accounts and pay suppliers.
• Reconcile supplier statements to the ledger and year-end close.
• Carry out variance analysis by supplier and expense type to identify trends.

Skills

Purchase Ledger

Customer-facing

Communication

Organised

IT literacy

Driving licence

Education

AAT Level 3 qualification (or equivalent)

Tools

Excel

Outlook

Word

PowerPoint

Job description

An opportunity has arisen for a motivated, professional, and versatile individual to join the Finance Department based at our head office in Moorgate as an Accounts Payable Assistant, working Monday to Friday from 8:30am to 4:30pm.

Reporting to the Purchase Ledger Supervisor, you will be responsible for ensuring that all suppliers are paid and dealt with in an efficient and polite manner.

Other duties within the role will include:

• To log and direct all invoices to correct locations and supplier accounts.
• Allocate credit notes to correct invoices and forward to the relevant managers.
• When invoices are returned from appropriate depot, allocate to the correct nominal codes reflecting the cost code for the relevant departments whilst also ensuring all sublets have job numbers.
• Enter all items onto correct suppliers' accounts.
• Pay suppliers and ensure they are written into the relevant cashbooks, and key onto correct supplier accounts.
• Deal with telephone/written enquiries on a daily basis.
• Chase up all depots for outstanding items.
• Deal with correspondence efficiently and immediately.
• Check purchase ledger balances with nominal ledger prior to month end close off.
• File away batch reports in batch order.
• Reconcile all suppliers' statements to ledger and request any copies if required.
• Ensuring all items are cleared at year-end.
• Carry out variance analysis by supplier and by expense type to identify trends and anomalies.
• Any other tasks that may be required that is within your skills base.

The successful candidates will have the following qualifications, skills, and experience:

• AAT Level 3 qualification (or equivalent) and prior experience in a customer-facing Purchase Ledger role.
• Confident and well organised with the ability to work well on their own initiative and under pressure.
• Excellent written and verbal communication skills with a confident telephone manner.
• IT literate with Microsoft Office Applications including Outlook, Word, PowerPoint and Excel.
• Have a full and current UK driving licence.

We offer competitive rates of pay and Company benefits including

• Company sick pay scheme, personal pension with enhanced contributions and death in service benefit for pension members, Cycle to Work scheme, enhanced paternity and maternity benefits, EAP, loyalty holidays and excellent personal development and training opportunities.