Accounts Payable Assistant

Home From Home Care; Lincoln; On-site; GBP 26,000 - 38,000; Full time

Job summary

Home From Home Care is seeking an Accounts Payable Partner to handle supplier invoices, maintain supplier accounts and support the Finance Department in a fast-paced environment. The role involves testing and improving the bespoke in-house PO system, handling UAT, and ensuring timely payments to suppliers.

The successful candidate will manage high volumes with accuracy, collaborate with internal stakeholders, and support the wider Finance Team, including Accounts Receivable as needed.

Qualifications

• Experience in Accounts Payable or Finance Assistant roles.
• Strong understanding of purchase ledger processes and reconciliations.
• Proficient in Microsoft Excel and other Office applications.

Responsibilities

• Process supplier invoices accurately and promptly.
• Investigate and resolve invoice queries and supplier discrepancies.
• Prepare supplier payments and maintain supplier records and ledgers.
• Support month-end and year-end processes and assist with audits.

Skills

Accounts Payable

Excel

Attention to detail

Tools

Microsoft Excel

Finance software

Job description

Our Current Vacancies are in the following locations

• Lincoln

Home from Home Care is a family run company who has been making a real difference in the world of care for over 20 years! Operating 11 specialist integration homes throughout the countryside of Greater Lincolnshire for adults with learning disabilities and complex special needs. What sets us apart is our commitment to integrating innovative technology into our everyday operations. Our state-of-the-art in-house system allows us to efficiently and effectively tailor our care to the individual's needs. Our family perspective and our ONE TEAM working approach creates dynamic services for the individuals we support. Did you know, we are rated Outstanding by CQC and Platinum by Investors in People!!

Purpose and Scope of the Role

The Accounts Payable Partner is responsible for the accurate and timely processing of supplier invoices, maintaining supplier accounts, and ensuring payments are made in accordance with agreed terms. This role supports the efficient operation of the Finance Department through supplier account management, comprehensive reconciliation activities and proactive collaboration with internal departments. In addition, the postholder will play an active role in the ongoing development and implementation of the organisation's bespoke in-house Purchase Order (PO) system. This includes system testing, identifying process improvements, and providing feedback to ensure operational requirements are met and financial deadlines are achieved. The successful candidate will be able to work accurately and efficiently within a fast-paced environment, managing competing priorities whilst maintaining a high level of attention to detail.

Key Responsibilities

• Process supplier invoices accurately and promptly, ensuring all expenditure is correctly authorised, coded and matched to purchase orders and supporting documentation where applicable.
• Investigate and resolve invoice queries, outstanding transactions and supplier account discrepancies in a timely manner, liaising with suppliers and internal stakeholders as required.
• Prepare supplier payment runs in accordance with agreed payment schedules
• Maintain accurate supplier records and account information.
• Monitor supplier statements and perform full supplier statement and ledger reconciliations, investigating aged balances and unmatched transactions to ensure the accuracy and integrity of the purchase ledger.
• Deal with supplier enquiries professionally and maintain effective working relationships with suppliers and internal budget holders.
• Assist with month-end and year-end financial processes, including the provision of information and documentation for internal and external audits.
• Actively support the development, implementation and continuous improvement of the organisation's bespoke in-house Purchase Order system.
• Undertake user acceptance testing (UAT) and other system testing activities, providing feedback on functionality, usability, controls and process efficiency.
• Identify opportunities for system and process improvements, proposing practical solutions to enhance workflows and support the achievement of departmental deadlines.
• Assist with the documentation of system processes and procedures and support colleagues in the effective use of new system functionality.
• Provide administrative and operational support to the wider Finance Team.
• Provide occasional support to the Accounts Receivable function during periods of absence, increased workload or business need.
• Assist the Accounts Payable & Accounts Receivable Team Leader with ad hoc projects, reporting requirements, process improvement initiatives and any other duties commensurate with the level of the post.

Essential Skills and Experience

• Previous experience in an Accounts Payable, Finance Assistant or similar finance role.
• Strong understanding of purchase ledger processes, supplier reconciliations and financial controls.
• Experience of supplier statement and ledger reconciliations.
• Experience of processing high volumes of invoices whilst maintaining a high level of accuracy.
• Experience of working with finance and purchase order systems.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• High level of accuracy, attention to detail and organisational skills.
• Strong communication, problem-solving and analytical skills.
• Ability to manage competing priorities, work under pressure and meet deadlines in a fast-paced environment.
• Proactive approach with the ability to identify issues and contribute to process improvements.
• Able to work independently and as part of a team.
• Flexible and willing to support the wider Finance Team as required.

Special Requirements

• DBS Employment screening checks are required.
• Overtime paid within 24hrs for qualifying shifts