Accounts Payable Assistant

Nxtgen Recruitment; King's Lynn; On-site; GBP 24,000 - 30,000; Full time

Job summary

NXTGEN is recruiting an Accounts Payable Assistant for a successful and established business based in West Norfolk. This role involves managing invoices across the full purchase-to-pay process and building strong relationships with suppliers and internal stakeholders.

You’ll handle payment runs, supplier reconciliations, and respond to queries while supporting month-end activity and contributing to broader improvements in the finance function.

Qualifications

• This role requires experience in purchase ledger or transactional finance with emphasis on accuracy and strong controls.
• Proactive problem solving and the ability to manage a busy workload to meet payment deadlines.
• Comfort communicating with suppliers and internal teams; familiarity with month-end processes is a plus.

Responsibilities

• Process and code a high volume of purchase invoices.
• Match invoices to purchase orders and investigate discrepancies.
• Prepare supplier payment runs and reconcile supplier statements.
• Assist with month-end reporting and ledger close
• Maintain supplier accounts and respond to queries promptly
• Support bank reconciliations and control account activity
• Identify opportunities to improve AP processes and efficiency

Skills

Purchase ledger

Accounts payable

Invoice processing

Excel

Supplier relationships

Tools

Accounting systems

Job description

NXTGEN is recruiting an Accounts Payable Assistant for a successful and established business based in West Norfolk. This Accounts Payable Assistant role offers more than straightforward invoice processing, with the opportunity to take ownership of supplier accounts, support month-end and contribute to improvements across the wider finance function.

You’ll join a supportive team within a busy, commercially focused environment. The business works with a varied supplier base and processes a high volume of transactions, making this an ideal opportunity for someone who enjoys keeping things organised, resolving queries and ensuring payments are made accurately and on time.

The role

As the Accounts Payable Assistant, you’ll manage invoices throughout the full purchase-to-pay process while building strong working relationships with suppliers and internal stakeholders.

Your responsibilities will include:

• Processing and coding a high volume of purchase invoices
• Matching invoices against purchase orders and investigating discrepancies
• Preparing supplier payment runs
• Reconciling supplier statements and following up on missing invoices
• Managing queries relating to pricing, approvals and payments
• Setting up and maintaining supplier accounts
• Ensuring invoices are authorised in line with internal processes
• Supporting bank and control account reconciliations
• Assisting with month-end reporting and ledger close
• Monitoring the shared finance inbox and prioritising urgent queries
• Identifying opportunities to make existing accounts payable processes more efficient
• Providing additional support across the finance team when required

What are we looking for?

The successful Accounts Payable Assistant will have previous experience within purchase ledger or transactional finance and understand the importance of accuracy, strong controls and meeting payment deadlines.

You’ll be confident managing a busy workload and comfortable speaking with suppliers and colleagues across the business. You will also need to be proactive when resolving discrepancies rather than allowing outstanding issues to build up.

This Accounts Payable Assistant opportunity would suit someone who is:

• Experienced in purchase ledger or accounts payable
• Comfortable processing a high volume of invoices
• Confident completing supplier statement reconciliations
• Familiar with accounting systems and Excel
• Organised, accurate and able to meet deadlines
• Comfortable investigating and resolving invoice queries
• Keen to broaden their exposure to month-end finance activity
• Able to build positive relationships with suppliers and internal teams

This is a great opportunity to join a stable business where you can take genuine ownership of the ledger rather than working on one small part of the process. The Accounts Payable Assistant will be encouraged to suggest improvements, develop their wider finance knowledge and become a trusted member of the team.