Accounts Payable Assistant

Confidential Hires; Greater Manchester; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Confidential Hires is seeking an Accounts Payable Administrator on a 6 month fixed term contract based in Manchester. The role involves processing supplier invoices, supporting payment runs and keeping accurate records to ensure smooth supplier relationships.

Working in a hybrid setup with the Finance team, you’ll contribute to strong financial controls, timely payments and continuous improvement of AP processes. Excellent attention to detail and communication are essential.

Qualifications

• Strong attention to detail and accuracy.
• Good understanding of accounting principles and financial controls.
• Competent in Microsoft Excel.
• Excellent communication and organisational skills.
• Ability to prioritise workload and meet deadlines.
• Great teamwork.

Responsibilities

• Receive, review and process supplier invoices accurately and promptly.
• Match invoices to purchase orders and goods received notes where applicable.
• Verify coding and approval of invoices in line with company policies.
• Resolve invoice discrepancies and queries with suppliers and internal stakeholders.
• Prepare and process payment runs.
• Ensure suppliers are paid within agreed payment terms.
• Reconcile supplier statements and investigate outstanding balances.
• Manage urgent payments and payment-related queries.
• Maintain accurate supplier data, including setting up new suppliers and updating existing records.
• Respond to supplier enquiries professionally and efficiently.
• Reconcile accounts payable ledgers, supplier control accounts and bank reconciliations.
• Assist with month-end close activities and resolution of audit queries.
• Ensure compliance with company financial policies and procedures.
• Proactively identify opportunities for new and existing process improvements and implement where appropriate.
• Support the implementation of new systems and process enhancements.

Skills

Attention to detail

Excel

Communication

Organisational skills

Prioritisation

Tools

Microsoft Excel

Job description

We're looking for an Accounts Payable Administrator on a 6 month fixed term contract.

Based in Manchester, working hybrid, you’ll play an important role in keeping our accounts payable activity running smoothly. From processing supplier invoices and supporting payment runs to resolving queries and maintaining accurate records, you’ll help make sure colleagues and suppliers have a simple, reliable experience. Working closely with Finance and teams across the business, you’ll support strong financial control, clear communication and continuous improvement.

Main Responsibilities

• Receive, review and process supplier invoices accurately and promptly.
• Match invoices to purchase orders and goods received notes where applicable.
• Verify coding and approval of invoices in line with company policies.
• Resolve invoice discrepancies and queries with suppliers and internal stakeholders.

Payment management

• Prepare and process payment runs.
• Ensure suppliers are paid within agreed payment terms.
• Reconcile supplier statements and investigate outstanding balances.
• Manage urgent payments and payment-related queries.
• Maintain accurate supplier data, including setting up new suppliers and updating existing records.
• Respond to supplier enquiries professionally and efficiently.

Financial control, improvement and reconciliation

• Reconcile accounts payable ledgers, supplier control accounts and bank reconciliations.
• Assist with month-end close activities and resolution of audit queries.
• Ensure compliance with company financial policies and procedures.
• Proactively identify opportunities for new and existing process improvements and implement where appropriate.
• Support the implementation of new systems and process enhancements.

Knowledge, Skills & Experience

• Strong attention to detail and accuracy.
• Good understanding of accounting principles and financial controls.
• Competent in Microsoft Excel.
• Excellent communication and organisational skills, with the ability to build relationships, encourage best practice and resolve issues.
• Ability to prioritise workload and meet deadlines.
• Great teamwork.

How you’ll make an impact

By bringing accuracy, pace and care to every part of the accounts payable process, you’ll help keep our Finance team running efficiently and support the wider business to work confidently with our suppliers. Your work will strengthen financial control, improve ways of working and contribute to a simpler, more reliable experience for colleagues, suppliers and customers.

If you’re organised, detail-focused and enjoy building strong working relationships, we’d love to hear from you. This is a great opportunity to join our Finance team on a 6 month fixed term contract and play a key role in supporting our suppliers, colleagues and customers.