Accounts Payable Assistant

Groupe Clarins; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Remote work 2 days per week

25 days annual leave

Training opportunities

Staff discount

Employee Assistance Programme

We Care Day

Job summary

Clarins Group is seeking an Accounts Payable Assistant for our London Head Office, offering a hybrid working pattern. You will support the AP Manager with accurate invoice processing, expense review, and weekly payment runs, while maintaining vendor data and handling supplier queries.

The role requires at least 2 years in AP, proficiency with ERP systems (SAP/Oracle/NetSuite; Workday desirable) and solid Excel skills. A proactive, organized approach and attention to detail are essential.

Qualifications

• Minimum 2 years’ experience in an accounts payable role.
• ERP systems experience (SAP/Oracle/NetSuite preferred; Workday desirable).
• Intermediate Microsoft Excel skills.

Responsibilities

• Process invoices accurately and within deadlines; review employee expenses.
• Prepare and execute weekly payment runs through banking platforms.
• Maintain vendor master data and respond to supplier queries.
• Monitor aged creditors and resolve outstanding items.
• Support controls, compliance and audit activities with documentation.

Skills

Problem solving

Organised

Attention to detail

Invoice processing

Financial data accuracy

Tools

SAP

Oracle

NetSuite

Workday

Excel

Job description

Job description: Accounts Payable Assistant - London, Hybrid - 37.5hrs

Ready to bring passion into your career?

Clarins Group is a trusted French family-owned company, a leader in skincare and make-up, operating in more than 150 countries.

We are looking for a Accounts Payable Assistant based in our London Head Office.

About the Job

The Accounts Payable Assistant will support the Accounts Payable Manager in the day-to-day running of the AP function at Clarins UK Ltd. You will be responsible for accurate, timely invoice processing, employee expense review and weekly payment runs using various banking platforms. Key duties include maintaining vendor master data, handling supplier queries and internal stakeholder requests, monitoring aged creditors and resolving outstanding items, and supporting controls, compliance and audit activities by preparing documentation and responding to audit requests.

About you:

You are a Clarins fit if you are:

• A problem-solver with a proactive approach to challenges
• Organised, with strong attention to detail and analytical skills
• Able to process invoices and expenses accurately and within agreed deadlines
• Comfortable preparing and executing weekly payment runs through banking platforms
• Proficient at maintaining and updating vendor master data and ensuring compliance with company procedures
• Able to investigate and resolve aged creditor items and supplier queries efficiently
• Capable of supporting internal and external audits with timely documentation and responses
• Customer oriented and results driven

Essential qualifications:

• Minimum 2 years’ experience in an account’s payable role
• Experience using ERP accounting systems (SAP, Oracle, NetSuite preferred; Workday desirable)
• Intermediate Microsoft excel skills

About the benefits:

• A flexible work environment, with up to 2 days of remote working per week
• 25 days annual leave, increasing by 1 day every year with a maximum of 30 plus Birthday off
• Development and training opportunities
• Generous Staff discount
• Employee Assistance Programme
• We Care Day – Volunteering

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

About Clarins Group

A B-Corp certified global leading skincare and make-up company, Clarins group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Our purpose "making life more beautiful, passing on a more beautiful planet," is a core commitment outlined in our by-laws.

Operating in more than 150 countries thanks to our 8,000 employees worldwide, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

In line with our dual CSR mission of ‘Caring for people, caring for the planet’ we take pride in offering a rewarding yet challenging work environment where everyone can thrive.

This culture allowed us to achieve the certification of Forbes' World’s Best Employers 2024, Forbes' World’s Best Employers 2024 for Women.

To learn more about our group and our commitments to people, visit www.groupeclarins.com.

Equal opportunity employer

We believe in making life more beautiful for our employees and our customers.

Inclusion and diversity are firmly grounded in our core values. We strive to achieve inclusiveness, and we foster an equal-opportunity culture where everyone can reach their full potential and do their best work.

We welcome applications from all backgrounds and are a member of the ILO (International Labor Organization) and the Employers Network for Equity and Inclusion (ENEI).