Accounts Payable Assistant

TN United Kingdom; Esher; On-site; GBP 60,000 - 80,000; Part time

Job summary

An established charity in the Esher area is seeking a dedicated Accounts Payable Assistant to support their finance team on a part-time, temporary basis. This role involves maintaining the Purchase Ledger, processing invoices, and ensuring compliance with financial policies. The organization is committed to improving the lives of individuals affected by substance misuse and addiction, offering a supportive environment where your contributions will directly impact the community. If you have a background in finance and are looking for a fulfilling role, this opportunity is perfect for you.

Qualifications

• Experience working as an accounts assistant within a finance team.
• Strong attention to detail in maintaining financial records.

Responsibilities

• Maintain and update the Purchase Ledger with accurate information.
• Ensure timely approval of invoices and manage the AP inbox.

Skills

Accounts Payable Management

Invoice Processing

Financial Compliance

Vendor Relationship Management

Communication Skills

Education

Experience as an Accounts Assistant

Tools

Rydoo

Job description

Social network you want to login/join with:

A charity in the Esher area dedicated to supporting individuals and communities affected by substance misuse and addiction. They offer a range of services, including treatment programs, counseling, and educational initiatives, aimed at promoting recovery and improving overall well-being. Their efforts are focused on creating a healthier, safer environment for everyone involved.

This charity is looking for immediate support within the Accounts Payable function on a part-time temporary basis for up to 3 months. The role will be 21 hours a week, primarily one day in the office (after settling in), at a rate of £13 - £15 per hour.

Your new role

1. Maintain and update the Purchase Ledger, ensuring all information held is accurate.
2. Ensure invoices received from suppliers are valid.
3. Ensure that all direct debits have backup documentation.
4. Monitor the AP inbox daily.
5. Ensure invoices are approved by managers in a timely manner.
6. Post invoices and credit notes, ensuring correct coding.
7. Answer queries from suppliers and staff regarding statements, invoices, and payments.
8. Provide support to the finance team.
9. Ensure all transactions are matched.
10. Keep all filing up to date – including direct debits and payments.
11. Ensure all accounts payable activities comply with relevant financial policies and procedures.
12. Enter company invoices accurately.
13. Strengthen and develop relationships with vendors and suppliers through timely payments.
14. Assist with Rydoo (in-house employee expense system).
15. Assist in streamlining and improving the accounts payable process.
16. Manage cutoff procedures and inform FM of invoices to be accrued.
17. Assist with internal and external audits and related fieldwork.
18. Perform ad hoc duties as directed by FM and DF.

What you'll need to succeed

Experience and Qualifications:

Experience working as an accounts assistant within a finance team.