Accounts Payable Assistant

CRAWLEY BOROUGH COUNCIL; Crawley; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid working arrangements

Generous annual leave

Learning and development opportunities

Employee wellbeing support

Job summary

Crawley Borough Council is seeking an Accounts Payable Assistant to join our busy Finance team. You will be responsible for processing supplier invoices, reconciling accounts and ensuring payments are accurate and on time, while maintaining strong governance.

Working in a supportive local government environment, you will handle queries, support month-end activities and strive for continuous process improvements with a collaborative, detail‑driven approach.

Qualifications

• Experience in accounts payable or financial administration.
• High level of numerical accuracy and attention to detail.
• Good communication and customer service skills.
• Experience with Excel and financial systems.

Responsibilities

• Process supplier invoices and credit notes accurately and efficiently.
• Match invoices to purchase orders and investigate discrepancies.
• Maintain supplier accounts and ensure records are up to date.
• Reconcile supplier statements and resolve outstanding items.
• Assist in creditor payment runs and monthly closing activities.
• Respond to supplier and departmental enquiries professionally.
• Monitor mailboxes/work queues and ensure service standards.
• Support month-end and year-end financial activities.
• Ensure compliance with Financial Regulations and internal controls.
• Contribute to process improvements and efficient working practices.

Skills

Attention to detail

Numerical skills

Excel proficiency

Communication skills

Teamwork

Prioritisation

Deadline management

Education

AAT qualification

Willingness to study finance qualification

Tools

ERP financial systems

Job description

An exciting opportunity has arisen for an enthusiastic and detail-focused Accounts Payable Assistant to join our busy Finance team. Reporting to the Accounts Payable Manager, you will play a key role in delivering an efficient and customer-focused accounts payable service, ensuring suppliers are paid accurately and on time while maintaining the highest standards of financial governance and control. Working within a supportive local government environment, you will be responsible for processing invoices, resolving payment queries, reconciling supplier accounts, and supporting the continuous improvement of creditor processes.,

• process supplier invoices and credit notes accurately and efficiently
• match invoices to purchase orders and investigate discrepancies
• maintain supplier accounts and ensure records are accurate and up to date
• reconcile supplier statements and resolve outstanding items
• assist in the preparation and processing of creditor payment runs
• respond to supplier and departmental enquiries in a professional and timely manner
• monitor shared mailboxes and workflow queues to ensure service standards are met
• support month-end and year-end financial activities
• ensure compliance with our Financial Regulations, procurement procedures, and internal controls
• contribute to service improvement initiatives and the development of efficient working practices
  You will be a proactive and organised individual with a strong attention to detail and commitment to delivering excellent customer service., experience of working in an accounts payable, finance, or financial administration environment
• good numerical skills and a high level of accuracy when processing financial transactions
• experience of using financial systems and Microsoft Office applications, particularly Excel
• ability to prioritise workloads and meet deadlines in a busy environment
• strong communication and interpersonal skills
• ability to work effectively as part of a team and independently when required

Desirable requirements

• experience of working within local government or the wider public sector
• knowledge of purchase-to-pay processes and financial controls
• experience of using ERP financial systems
• AAT qualification or willingness to study towards a finance qualification
  membership of the Local Government Pension Scheme
• generous annual leave entitlement plus bank holidays
• flexible and hybrid working arrangements where appropriate
• learning and development opportunities
• employee wellbeing support programmes
• a supportive and inclusive working environment

Crawley is a great place to work, with a thriving business district and excellent transport connections including nearby Gatwick Airport. We are based in our modern Town Hall which opened in 2023 and is located a short walk from the town centre and railway station.

Employee benefits

We offer a generous employee benefits package, with a range of discounts, benefits and wellbeing incentives to suit everyone. At Crawley Borough Council, you will have access to a structured programme of learning from day one, designed to help you succeed in your role and grow your career.