Accounts Payable Administrator - Greenford

Global Banking School; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Administrator to enhance their payment processes and ensure timely supplier payments. This role is crucial for maintaining accurate financial records and processing invoices efficiently. The ideal candidate will be a self-starter with strong organizational skills and a knack for detail, capable of improving processes for greater efficiency. Join a dynamic team dedicated to making a positive impact through education and support a mission that values inclusivity and responsibility. If you thrive in a collaborative environment and are eager to contribute to a meaningful cause, this opportunity is for you.

Qualifications

• Experience in managing purchase ledgers is advantageous.
• Familiarity with ERP systems is beneficial.

Responsibilities

• Ensure timely processing of invoices and supplier payments.
• Assist with month-end closing and ledger reconciliation.
• Maintain accurate supplier accounts and handle queries.

Skills

Organizational Skills

Self-motivation

Attention to Detail

Problem-solving

Education

Experience with Purchase Ledger

Experience with ERP Systems

Tools

Unit 4 ERP System

Microsoft Office

Job description

Accounts Payable Administrator - Greenford

At GBS (Global Banking School), we invest in our people and our students are at the heart of everything we do. Our mission is to change lives through education, and we take an inclusive approach to recruiting students, with an aim to widening access to higher education among groups currently under-represented in the sector.

To support the payment processes ensuring the efficiency of the payments function with prompt, accurate and timely payments of suppliers and other payments.

Accounts Payable is the department that handles company costs and expenses. Receive invoices from company suppliers and other cost of goods sources and account for them individually. Invoices are logged against Cost centres and general ledger codes. Accuracy is critical, as is the ability to gauge discrepancies.

1. Understand the end-to-end GBS Accounts Payable process.
2. Ensure a smooth running of the Accounts Payable process.
3. Ensuring that all invoices are processed correctly on time.
4. Keeping all the Supplier Accounts up to date.
5. Understanding and assisting with the Bacs and Manual payment runs for Suppliers.
6. Ensuring the Expenses and Cashcards are processed and paid to agreed timelines.
7. Create close links with the bank reconciliation and feeding any payments made in the business to bank reconciliation process.
8. Assisting the month end closing process and reconciliation of the ledgers.
9. Ensuring that the corporate credit accounts are processed correctly, i.e., spend analysed and charged to the correct general ledger accounts.
10. Recording all third-party invoices to correct GL and Cost centres in the ERP system (Unit 4).
11. Work closely with supply chain in ensuring invoices are reconciled and recorded on a timely basis.
12. Ensure all accounts payable queries are dealt with correctly and efficiently.
13. Ensure the ERP system is understood, and issues or enhancements escalated for resolution.
14. Look to continuously improve the processes for efficiency.
15. Ad-hoc account payable tasks.

Self-starter and positive attitude. Experience of purchase ledger an advantage. Experience in using ERP systems an advantage. Dynamic, enthusiastic, self-motivated individual with excellent organizational skills and comfortable using Microsoft Office applications.

The Accounts Payable Administrator will also be expected to demonstrate their commitment:

• to GBS values and regulations, including equal opportunities policy.
• to GBS's Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS's Environmental Policy.
• to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.