Accounts Payable Administrator Bi-Lingual (French & English)

Mariana Tek; North East; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company seeks a detail-oriented Accounts Payable Administrator who is bilingual in French and English. The role involves processing invoices, managing vendor accounts, and ensuring timely AP tasks. Candidates with strong attention to detail and experience in accounts payable are encouraged to apply. The position offers opportunities for personal growth and is part of a supportive finance team.

Benefits

12 weeks gender-neutral paid parental leave

#GiveBackDays – 3 extra days off for volunteering

Unlimited access to LinkedIn Learning

Diversity & Inclusion initiatives

Free mental health support

Flexible working arrangements

Qualifications

• Experience with supplier invoice processing and payment.
• Knowledge of AP best practices and procedures.
• Ability to work collaboratively in a fast-paced environment.

Responsibilities

• Process and code supplier invoices accurately.
• Match invoices to Purchase Orders and resolve discrepancies.
• Assist with month-end closing tasks related to accounts payable.

Skills

Fluency in French

Fluency in English

Attention to detail

Interpersonal skills

Education

Proven experience in an accounts payable role

Strong knowledge of accounting principles

At least 2 years experience in an international multi-site accounts payable function

Tools

ERP systems (SAP, Oracle, NetSuite)

Microsoft Excel

Job description

Accounts Payable Administrator Bi-Lingual (French & English)

• Full-time
• Department: Finance
• Division: Corporate

At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours. We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments. We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.

About The Role

We are seeking a detail-oriented and bilingual (French and English) Accounts Payable Administrator to join our finance team. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our French-speaking vendors or business units. The role reports to the Assistant Accounts Payable Manager, supporting other administrative functions within the department.

What You'll Do

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to Purchase Orders or manually obtain online business approval for non-PO invoices in line with the business approval matrix.
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor accounts and ensure up-to-date contact and banking details are on file
• Onboard new vendors and conduct vendor verification calls
• Prepare and process multi-currency payment runs twice a month
• Ensure all AP Payments are posted daily to assist Finance in weekly and monthly bank reconciliations
• Process and pay employee expenses twice monthly in line with expense policy, posting payments and reconciling expense reports
• Respond to vendor and internal inquiries in French and English via internal ticketing system, phone, or email
• Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information for Finance, ensure AP Payments are posted by WD2, and reconcile AP Control Account
• Liaise with procurement and other departments to resolve invoice or payment issues
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements
• Assist with year-end audit by providing samples for French authorities and auditors
• Work to agreed KPIs
• Perform other ad hoc duties as required

Requirements

• Proven experience in an accounts payable role
• Fluency in French and English (written and spoken) is essential
• Strong knowledge of accounting principles and AP best practices
• Familiarity with ERP systems (SAP, Oracle, NetSuite, or similar)
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Proficient in Microsoft Excel and accounting software
• At least 2 years experience in an international multi-site accounts payable function
• Good understanding of AP procedures and techniques
• Good interpersonal skills and ability to quickly build professional relationships with colleagues and vendors at all levels
• Experience with high-volume processing and fast-paced environments
• Accurate with exceptional attention to detail
• Ability to prioritize and coordinate tasks efficiently to meet deadlines
• Remain calm under pressure

Values and Life at Xplor

Our four core values guide us in hiring, recognition, and daily interactions with customers: Make life simple, Build for people, Move with purpose, Create lasting communities.

If these resonate with you, you'll thrive at Xplor. Join a global network of talented colleagues supporting your success. We value shared passions and provide tools for great work and rapid growth.

Some of our perks include:

• 12 weeks gender-neutral paid parental leave for primary and secondary caregivers
• #GiveBackDays – 3 extra days off for volunteering
• Unlimited access to LinkedIn Learning and regular career conversations
• Diversity & Inclusion initiatives such as D&I Council and Mentorship Program
• Free mental health support
• Flexible working arrangements

How to apply?

Submit your resume through our careers portal or external job boards. Include the word "moonshot" at the top of your message to the Hiring Manager, Sophia Little, Talent Lead. Your information will be kept confidential according to EEO guidelines.

We welcome candidates with diverse needs and encourage you to inform us of any accommodations required during the application or interview process via [emailprotected].

More about us

We are a global platform combining SaaS with embedded payments and tools to help businesses grow. We serve over 106,000 customers across 20 markets, processing over $38 billion in payments in 2024.

Good to know

You must be legally authorized to work in the country you are applying for. We do not sponsor visas. Please apply through our careers portal or external job boards only. We do not rely solely on AI for hiring decisions, and we value diversity in our workforce.