Accounts Payable Administrator (13m FTC)

TN United Kingdom; Fareham; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Administrator to join their dynamic Finance team in Fareham. This role involves processing supplier invoices, managing employee expenses, and ensuring compliance with local tax legislation. You will thrive in a collaborative environment that values diversity and inclusion, while receiving competitive compensation and a comprehensive benefits package. With a focus on professional growth, you’ll have access to extensive training resources to help you advance your career. If you are an experienced Accounts Payable professional ready to make a significant impact, this opportunity is perfect for you.

Benefits

25 days holiday

Pension scheme

Healthcare

Life assurance

Wellness Platform access

Discounted contact lens scheme

Qualifications

• Experience in processing supplier invoices and employee expenses.
• Strong understanding of local tax and statutory legislation.

Responsibilities

• Process supplier invoices accurately and timely.
• Respond to internal and external queries effectively.
• Assist in period-end close requirements.

Skills

Accounts Payable

Data Entry

Communication Skills

Problem Solving

Education

Relevant Finance Qualification

Tools

Baan

Oracle AP

Concur

Job description

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Accounts Payable Administrator (13m FTC), Fareham

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Client:

Location:

Fareham, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

751318014983

Job Views:

7

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Job title: Accounts Payable Administrator (13m FTC)

Department: Finance

Location: Fareham

Working hours: 37.5 hours per week, Mon-Fri (hybrid working arrangements)

A brighter future awaits you

CooperVision is one of the world’s leading manufacturers of soft contact lenses with a presence in over 100 countries. Being part of CooperVision means helping improve the way people see each day. It’s more than making contact lenses; it’s about giving lens wearers freedom and confidence to move about their daily lives. We’re all about bright futures – for our people and those who wear our contact lenses.

At CooperVision, we’re big on belonging. Everyone’s contribution counts, and that’s why inclusion and diversity are so important. It isn’t just the right thing to do; it’s what makes our company the best it can be. We are committed to creating an inclusive and engaging workplace. Our Employee Resource Groups offer employees a chance to grow within a safe and inclusive space. So be yourself, whoever you are, and let’s achieve amazing things together.

Job summary – What to expect:

As an Accounts Payable Administrator, you will be part of a team responsible for the accurate and timely processing of supplier invoices, employee expenses, all AP-related payments, along with the supplier mastering for those countries/markets within the remit of the Finance Shared Services Centre for EMEA.

• Make additions and changes to vendor master data, using data entry in both Baan and Oracle AP vendor master files, ensuring changes are in line with the Global vendor policy.
• Accurately process a high volume of invoices in line with company policies.
• Ensure adherence to local tax and statutory legislation relevant to the assigned country within the Shared Service Centre remit.
• Respond to and resolve external (Customer) and internal (Customer Services, Commercial / Sales) queries satisfactorily.
• Ensure that all employee expenses are processed timely and accurately in accordance with SLA's and Cooper Policies. This includes auditing and ensuring compliance with Cooper Travel & Entertainment Policy and Procedures, HMRC (or equivalent fiscal authority's) guidelines and statutory requirements. Provide training for new users of the expenses system Concur, and offer ongoing support to existing users. Follow up with employees who are overdue in submitting expenses or have incomplete documentation. Monitor, investigate, and resolve Corporate Credit Card transactions older than 90 days.
• Prepare and obtain approvals for weekly payment runs (BACS, SEPA, Foreign & CEE), including adhoc manual/urgent payments, ensuring correct backup and authorization as per the global authority matrix and Payment authorization schedule.
• Prepare and obtain approvals for offline payments.
• Post and reconcile AP payments, assisting in following up with unallocated cash.
• Assist the Accounts Payable Supervisor in ensuring that period-end close requirements are completed accurately and within the agreed timelines.

A full job description is available upon request.

About you:

We’re looking for an experienced Accounts Payable professional who can operate in a dynamic environment, manage multiple deadlines, maintain professionalism and confidentiality, and possess strong communication skills. Supporting the principles of a Shared Service Centre, you should understand customer needs, aim to exceed expectations, and adopt a continuous improvement mindset.

What we offer:

You’ll receive competitive compensation and a benefits package including 25 days holiday, pension scheme, healthcare, life assurance, access to our Wellness Platform, a discounted contact lens scheme, and more!

We are committed to our employees’ growth and offer extensive training, including access to LinkedIn Learning to develop your career with CooperVision.

What you can expect:

As a CooperVision employee, you’ll be part of a diverse, inclusive, and progressive global company. We value different perspectives and offer Employee Resource Groups such as CooperPride, African Descent, Woman’s Impact Network, and Mind Body and Wellbeing, providing opportunities for learning and growth within a safe space.