Accounts Payable Administrator

H+H UK Ltd; United Kingdom; On-site; GBP 18,000 - 30,000; Part time

Job summary

A leading company in the UK is seeking a part-time Accounts Payable Administrator to manage invoicing and purchase order processes. The role involves ensuring accuracy in financial records, resolving queries, and supporting the finance team. Candidates should possess a higher education qualification and relevant accounting skills.

Qualifications

• Experience as an Accounts Assistant/Accounts Payable is desirable.
• Proven accuracy in data entry and record keeping.

Responsibilities

• Process purchase orders, delivery notes, and invoices accurately.
• Resolve discrepancies related to invoices with suppliers or departments.
• Maintain supplier accounts and reconcile statements.

Skills

Numerical skills

Attention to detail

Organisational skills

Education

Higher education qualification (HND, HNC, A Level or equivalent)

Tools

Microsoft Office applications

Microsoft Dynamics 365 Business Central

Job description

The Accounts Payable Administrator is responsible for performing routine accounting clerical duties to support the Accounts Payable function. This focus will be processing purchase orders, delivery notes and invoices accurately and efficiently in line with defined procedures and company policies. Additionally, there will be a requirement to resolve any queries relating to invoices, this will involve investigating to establish the facts required to deal with the queries raised.

Part time hours, FTC until end of March 2026, 18-24 hours over Monday to Friday between the hours of 08:00am - 17:00pm

Main responsibilties are:

• Enter purchase order, delivery note and invoice details into the accounting system (Microsoft Dynamics 365 Business Central system), ensuring incomplete documentation is resolved and the correct coding and allocation is applied.
• Process delivery notes and match them with corresponding invoices, ensuring the delivery notes are checked for completeness and accuracy.
• Review and verify invoices for accuracy, completeness, and compliance with company policies.
• Resolve any discrepancies or queries related to invoices with suppliers or internal departments by investigating to establish the facts required to deal with the queries.
• Maintain and update supplier accounts and reconcile supplier statements.
• Maintain organised and accurate records of all processed invoices and delivery notes.
• Ensure all filing and archiving of documents is up-to-date and complies with data protection regulations.
• Provide support to the wider finance team as needed, including assisting with general administrative tasks.

Knowledge, Skills and Experience required:

• Higher education qualification is required (HND,HNC,HNQ, A Level or equivalent)
• Computer literacy, including knowledge of Microsoft Office applicatons
• Good numerical skills and strong attention to detail
• Accuracy in data entry and record keeping
• Excellent organisational skills with the ability to prioritise and manage time effectively.
• Proven experience in Accounts Assistant / Accounts Payable role (desirable)