Accounts Payable Administrator

Catalent Pharma Solutions; Swindon; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Site bonus

Pension 8%

Life assurance

Holiday entitlement

Reward Gateway discounts

LinkedIn Learning access

On-site canteen

Cycle to Work

EV car scheme

Job summary

Catalent Swindon is seeking an Accounts Payable Administrator to ensure accurate processing of supplier invoices and to maintain precise financial records. You will support compliance, monitor workflows, and collaborate with internal teams to resolve issues in a fast-paced global network.

The role is 100% onsite in Swindon with shifts and training as outlined. Previous AP experience and Excel proficiency are essential for success in this position.

Qualifications

• Previous experience in Accounts Payable or administrative finance roles.
• Experience using Microsoft packages including Excel.
• Strong organisational skills with attention to detail and accuracy.

Responsibilities

• Accurately process and record supplier invoices, ensuring correct approvals and purchase order matching.
• Maintain up-to-date records in Catalent’s ERP system with a focus on accuracy and efficiency.
• Monitor invoice workflows, track progress, and oversee payment scheduling for designated sites.
• Ensure compliance with internal controls, audit requirements, and company payment policies.
• Respond to supplier queries promptly, maintaining clear documentation of communications.
• Apply supplier discounts and maintain records to maximize financial value.
• Collaborate with internal teams to support service expectations and resolve administrative issues.
• Assist the Global Accounts Payable Leader with reporting, documentation, and ad hoc administrative projects.

Skills

Accounts Payable

Administrative finance

Tools

Excel

Job description

Our Swindon facility houses our Zydis® fast dissolving tablet development and manufacturing operation as well as a CMC pharmaceutical analytical lab services unit that offers ASAP stability.

We have an opportunity for an Accounts payable administrator to join our team. In this role, you will ensure accurate processing of supplier invoices and maintain financial records with precision. You will monitor workflows, support compliance, and collaborate with internal teams to resolve issues. This position is key to maintaining smooth financial operations and supporting our global network.

Position Summary

Shift: 12.30 - 20.30, 13.00 - 21.00 or 14.00 - 22.00 Monday - Thursday, 09.00 - 17.00 Friday (Onsite whilst training then 3 days onsite, 2 days hybrid)
Location: Swindon, UK
100% Onsite

The Role

• Accurately process and record supplier invoices, ensuring correct approvals and purchase order matching
• Maintain up-to-date records in Catalent’s ERP system with a focus on accuracy and efficiency
• Monitor invoice workflows, track progress, and oversee payment scheduling for designated sites
• Ensure compliance with internal controls, audit requirements, and company payment policies
• Respond to supplier queries promptly, maintaining clear documentation of communications
• Apply supplier discounts and maintain records to maximize financial value
• Collaborate with internal teams to support service expectations and resolve administrative issues
• Assist the Global Accounts Payable Leader with reporting, documentation, and ad hoc administrative projects

Minimum Requirements

• Previous experience in Accounts Payable or administrative finance roles
• Experience using Microsoft packages including Excel

Preferred Skills & Background

• Strong organisational skills with attention to detail and accuracy
• Excellent communication skills, both verbal and written
• Team-oriented, with a proactive approach to problem-solving and process improvement

Why You Should Join Catalent

• Our Swindon facility houses our Zydis® fast dissolving tablet development and manufacturing operation as well as a CMC pharmaceutical analytical lab services unit that offers ASAP stability.
• Competitive Salary – Reflecting your experience and skills.
• Bonus & Benefits – Includes a site performance bonus, a pension scheme matching up to 8% and life assurance. Enjoy a generous holiday entitlement that increases with tenure, with the option to purchase additional leave. Plus, gain access to Reward Gateway, offering discounts at many national retailers.
• Career Development – Access high-quality training, mentoring, and cross-functional opportunities within Catalent’s global network. Benefit from a subscription to LinkedIn Learning, providing access to 10,000+ online courses.
• Health & Wellbeing – Includes an employee assistance programme, on-site canteen facilities, and an active safety and "Patient First" culture. Take advantage of a Cycle to Work Scheme and an Electric Vehicle car scheme.
• Excellent Location – Just a two-minute drive from J16 of the M4, with free on-site parking.

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life‑saving and life‑enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.