Accounts Payable Administrator

SIRVA; Swindon; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Sirva is seeking an experienced Accounts Payable Administrator to join the Finance team in Swindon on a full-time, fixed-term basis (9-12 months) to cover maternity leave. You will manage end-to-end AP processes across four European locations, processing over 2,000 supplier invoices annually and supporting audits within our Oracle PeopleSoft platform.

You will work closely with managers and suppliers, handling invoice processing, approvals, payments, VAT treatment and expense claims while

Qualifications

• Previous experience in an Accounts Payable role.
• Strong understanding of the end-to-end accounts payable process.
• Experience using financial ledgers and online banking platforms.
• Excellent problem-solving skills and attention to detail.
• Strong Microsoft Excel skills and written/verbal communication.
• Ability to manage competing priorities and work under pressure.

Responsibilities

• Manage multiple shared mailboxes for the receipt and processing of supplier invoices.
• Maintain the invoice register with accurate audit trail documentation.
• Code supplier invoices to the correct entities and general ledger accounts.
• Obtain, track and record invoice approvals from budget holders and managers.
• Review and process employee expense claims, ensuring VAT treatment compliance.
• Process supplier invoices, employee expenses and corporate credit card transactions.
• Prepare and administer weekly payment runs, including reports and payment proposals.
• Reconcile transactions against bank statements, including foreign currency payments and exchange rate variances.
• Process and post vendor payments.
• Support internal and external audits across multiple European entities.
• Provide cover for colleagues during absences and assist with ad hoc finance tasks.

Skills

Accounts payable experience

End-to-end AP process

Excel skills

Communication skills

Organisational skills

Problem-solving

Tools

Oracle PeopleSoft

Job description

ACCOUNTS PAYABLE ADMINISTRATOR

Swindon, UK | Hybrid – 1 day in the office | Finance Team |

Fixed-Term Contract (9-12 Month Maternity Cover)

One Team. One Purpose. One Global Impact.

Every relocation begins with people. Every move creates opportunity. At Sirva, we're united by one shared purpose: helping people and organisations move forward. Join us and you'll build a career where your work makes a difference every day.

MOVE WITH PURPOSE

Your Impact Starts Here

We are seeking an experienced Accounts Payable Administrator to join our Finance team in Swindon on a full-time, fixed-term basis for 9-12 months covering maternity leave.

Supporting our Relocation business and Shared Service Centre, you will play a key role in managing the end-to-end accounts payable process across four European locations: the UK, Germany, Switzerland and the Czech Republic. Processing more than 2,000 supplier invoices annually, you will ensure accurate financial controls, timely payments and excellent stakeholder support while working within our global finance platform, Oracle PeopleSoft.

Working closely with managers, suppliers and colleagues across multiple countries, you will be responsible for maintaining efficient accounts payable operations, supporting financial compliance and helping ensure the smooth running of our international finance function.

In this role, you will:

• Manage multiple shared mailboxes for the receipt and processing of supplier invoices
• Maintain the invoice register, ensuring accurate audit trail documentation
• Code supplier invoices to the appropriate company entities and general ledger accounts
• Obtain, track and record invoice approvals from relevant budget holders and managers
• Review and process employee expense claims, ensuring compliance with company policy and accurate VAT treatment
• Process supplier invoices, employee expenses and corporate credit card transactions
• Prepare and administer weekly payment runs, including producing reports and payment proposals for approval
• Reconcile transactions against bank statements, including foreign currency payments and exchange rate variances
• Process and post vendor payments
• Support internal and external audits across multiple European entities
• Provide cover for colleagues during periods of absence and support a variety of ad hoc finance activities as required

GROW WITH INTENTION

What You'll Bring

Essential

• Previous experience in an Accounts Payable role
• Strong understanding of the end-to-end accounts payable process
• Experience using financial ledger systems and online banking platforms
• Excellent problem-solving skills and attention to detail
• Strong Microsoft Excel skills
• Strong written and verbal communication skills
• Excellent organisational skills with the ability to manage competing priorities
• Ability to work effectively under pressure and meet deadlines
• Self-motivated with the ability to work independently and take ownership of responsibilities
• Experience working within a fast-paced, dynamic business environment

Preferred

• Experience using Oracle PeopleSoft or a similar ERP/finance system
• Experience processing high volumes of invoices within a multi-entity environment
• Exposure to foreign currency transactions and reconciliations
• Knowledge of VAT processing and employee expense management

You'll Thrive at Sirva If You: Think smart, Lead with helpfulness, Put people first and Take responsibility

LIVE THE SIRVA LIFE

Belong at Sirva

At Sirva, we are committed to creating an environment where employees can thrive professionally and personally. We encourage innovation, value diverse perspectives and empower our people to make a meaningful difference every day.

Whether you're collaborating across borders, learning from experienced colleagues or celebrating shared achievements, you'll be part of a culture built on trust, respect and inclusion.

Join us and help shape the future of global mobility.

Ready to Move Forward?

If you're looking for a role where you can make a meaningful impact within a collaborative global organisation while developing your finance career, we'd love to hear from you.

Join Sirva and help support a business that enables people and organisations around the world to move forward with confidence.