Accounts Officer

SBV South Africa; Test Valley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A finance firm in the United Kingdom is seeking a skilled individual to manage financial transactions, ensure compliance with regulations, and maintain accurate records. Candidates should have at least 3 years of experience in a finance department and possess a relevant tertiary qualification. This is a permanent position with market-related salary.

Qualifications

• 3 years' experience in Finance Department required.
• Internal candidates should be studying towards a professional financial qualification.

Responsibilities

• Ensure timely processing of transactions and payments.
• Maintain reconciliations and fixed asset records.
• Ensure compliance with regulatory requirements.

Skills

Financial reporting

Cash management

Reconciliation

Compliance

Education

3-year tertiary financial qualification

Matric with Accounting and Mathematics

Tools

Financial systems

Syspro

Job description

Description

Ensures that all transactions in area or responsibility are processed timeously.

1. On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
2. Ensure the accuracy of all GL allocations.
3. Review for items of Capital nature or prepaid items.
4. Process journals to reallocate cost when GL allocations are incorrect. Ensure the accuracy and validity of all supporting documentation.
5. Ensures that all invoices comply with the VAT regulations in order to claim VAT back.
6. Escalate all outstanding entries that are not timeously loaded or receipted.
7. Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
8. Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
9. Process all billing in area of responsibility.

Payment and refund processing

1. Responsible for on time processing of all payments and refunds in area of control.
2. Ensure accuracy and completeness of payments.
3. Maintain reconciliations that support payments are in balance (Groups and Large National vendors).
4. Ensure all vendors are paid within payment terms.
5. Refund all Imprest and Petty cash accounts within timelines.
6. Process all employee refunds within timelines.
7. Process all statutory payments within timelines.

Accruals and reallocations

1. Raise accruals for all receipted open orders on procurement report.
2. Raise accruals for all recurring expenses in area of control.
3. Reverse accruals when payments are generated from procurement system.

Reconciliations

1. Responsible for Balance sheet recons for area of responsibility.
2. Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.

Master file administration

1. Load suppliers on the financial system and Banking system.
2. Ensure completed supporting documentation.
3. Maintain Asset Setup in Syspro.
4. Maintain Banking matrix and user setups.

Foreign currency payments and control

1. Prepare foreign payments according to forex policy.
2. Maintain register for all foreign currency received and issued.
3. Follow up on reconciliation and unused forex submissions.
4. Perform monthly physical cash count.

Petty Cash

1. Manage Petty Cash issuing and verification.
2. Balance funds weekly and monthly.
3. Escalate outstanding submissions.

Treasury Function

1. Determine daily cash requirements.
2. Maintain bank balances.
3. Compile daily cashflow sheets.

Capex management

1. Issue Capex in line with policy.
2. Maintain Capex register.

Office administration

1. Maintain financial documentation for audits.
2. Ensure timely filing.

Adhoc duties

1. Assist with any ad hoc duties as required.

Governance

1. Ensure compliance with ISO 9001:2015 standards.
2. Support ESG reporting and management.

Change Management

1. Lead as an ambassador for change.
2. Manage business unit integrations.
3. Communicate and embed new processes.
4. Facilitate presentations and workshops.

Requirements

3 years' experience in Finance Department.

Minimum Education Requirements

• Matric with Accounting and Mathematics.
• External: 3-year tertiary financial qualification.
• Internal: studying towards a 3-year professional financial qualification with first year completed.

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

Location: Houghton