Accounts Invoicing Clerk

Buchan and London Recruitment; Basildon; On-site; GBP 30,000 - 32,000; Full time

Job summary

Buchan and London Recruitment client in Basildon is seeking an Accounts Invoicing Clerk to join its busy Finance Department. The role focuses on processing supplier and client invoices, resolving queries, and maintaining accurate records.

Reporting to Finance Director, you will manage the invoice mailbox, raise client invoices in TABS, support reconciliations, and help improve processes in a fast-paced environment. On-site, Monday to Friday, £30k-£32k DOE.

Qualifications

• Previous experience in Accounts Assistant or invoicing roles.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Experience using Microsoft Office, especially Excel.

Responsibilities

• Manage and monitor the accounts invoice mailbox.
• Review, process and file incoming contractor invoices.
• Prepare and raise client invoices using the TABS system.
• Process batch invoicing in line with agreed schedules.
• Issue invoices to clients and ensure timely delivery.
• Upload invoices to client portals per client requirements.
• Investigate discrepancies prior to submission.
• Act as a point of contact for invoice-related queries.
• Liaise with clients and internal teams to obtain information for invoicing.
• Assist with supplier statement reconciliations.

Skills

Attention to detail

Organisational skills

Time management

Excel

Invoicing systems

Microsoft Office

Communication

Tools

Excel

Invoicing software

Accounting systems

Job description

Join a Growing Finance Team

Our client, a successful and well-established facilities management business, is looking for a detail-oriented Accounts Invoicing Clerk to join their busy Finance Department.

This is an excellent opportunity for an organised finance professional who enjoys working in a fast-paced environment, managing invoicing processes, resolving queries, and supporting the smooth running of a dynamic accounts function.

The Role

Reporting to the Finance Director, you will play a key role in ensuring supplier and client invoices are processed accurately and efficiently. You will work closely with internal departments, contractors, suppliers, and clients to maintain accurate financial records and resolve invoicing queries promptly.

Key Responsibilities

• Manage and monitor the accounts invoice mailbox
• Review, process and file incoming contractor invoices accurately and efficiently
• Prepare and raise client invoices using the TABS system
• Process batch invoicing in line with agreed schedules
• Issue invoices to clients and ensure timely delivery
• Upload invoices to client portals whilst adhering to specific client requirements
• Investigate and resolve invoicing discrepancies prior to submission
• Act as a point of contact for invoice-related queries
• Liaise with clients and internal teams to obtain information required for invoicing
• Work closely with operational coordinators to ensure accurate job information is received
• Assist with supplier statement reconciliations
• Investigate discrepancies between supplier statements and accounting records
• Support the Accounts Department with administrative and ad-hoc finance duties
• Assist in identifying and implementing process improvements

About You

The successful candidate will have:

• Previous experience within an Accounts Assistant, Invoicing Clerk, Sales Ledger, Purchase Ledger or similar finance role
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Experience processing high volumes of invoices
• Good working knowledge of Microsoft Office applications, particularly Excel
• Experience using accounting or invoicing systems
• Strong written and verbal communication skills
• The ability to investigate and resolve financial queries effectively
• A proactive, flexible and team-focused approach

What's on Offer?

• £30,000 - £32,000 depending on experience
• Permanent, full-time position
• Opportunity to join a stable and growing organisation
• Supportive finance team and management structure
• Varied role with exposure to multiple areas of the accounts function
• Long-term career development opportunities
• Monday to Friday on site position 08.30am - 17.00pm

Reference: Accounts Invoicing Clerk – Basildon

Salary: £30,000 - £32,000 DOE

Location: Basildon, Essex

Contract: Permanent, Full-Time