Accounts & Finance Administrator (part time)

Electroquip; Sittingbourne; On-site; GBP 23,000 - 30,000; Full time

Job summary

Electroquip is a specialist supplier of explosion-proof and intrinsically safe electrical equipment, based at Eurolink Estate, Sittingbourne. We seek a Finance & Accounts Administrator to manage day-to-day ledgers, process invoices, reconcile statements, and support payroll and filing in a busy SME.

You will handle supplier payments, customer receipts, cash book maintenance, and monthly statements, while liaising with the external accountant and ensuring accurate records across digital and

Qualifications

• Previous experience in an accounts or bookkeeping role, ideally within an SME environment.
• Proficiency in Sage Line 50 or a similar accounting package.
• Competent in Microsoft Office, particularly Excel and Outlook.
• Strong understanding of purchase and sales ledger processes.
• Experience of bank reconciliation and general bookkeeping.

Responsibilities

• Process and post supplier invoices accurately and in a timely manner.
• Reconcile supplier statements and resolve discrepancies.
• Process supplier payments in line with supplier statements, including payment runs via NatWest online banking.
• Maintain and update supplier records.
• Manage petty cash where applicable.
• Raise and issue customer invoices.
• Allocate customer receipts and maintain accurate customer accounts.
• Chase outstanding debts and follow up on overdue accounts.
• Produce monthly statements to customers.
• Reconcile customer accounts and resolve queries promptly.
• Perform daily bank reconciliations.
• Process and reconcile BACS payments.
• Reconcile card transactions, including WorldPay and PayPal receipts.
• Maintain an accurate and up-to-date cash book.
• Liaise with the external payroll provider to ensure accurate and timely payroll processing.
• Provide employee data as required, including starters, leavers, and changes to hours or pay.
• Assist with auto-enrolment administration and pension contributions.
• Maintain organised and accurate financial records, both digital and physical.
• Ensure all documents are filed promptly and consistently in line with company procedures.
• Support any system or process changes as required, including data entry, record checking, and process documentation.
• Assist with month-end and year-end processes.
• Support the preparation of management accounts and financial reports as required.
• Liaise with the external accountant and provide information as requested.
• Handle general accounts queries from suppliers, customers, and internal team members.
• Carry out general administrative duties as required to support the smooth running of the office.

Education

AAT qualification or equivalent

Tools

Sage Line 50

Excel

Outlook

Xero

Job description

Role Profile: Finance & Accounts Administrator

Electroquip is a specialist supplier of explosion-proof and intrinsically safe electrical equipment, serving industrial clients across the UK and internationally. We are a small, close-knit team based at Eurolink Estate, Sittingbourne, where everyone plays a meaningful role in the smooth running of the business.

This is a varied and hands-on accounts role, suited to someone who enjoys working independently, takes ownership of their responsibilities, and thrives in a busy SME environment. You will be responsible for the day-to-day management of our purchase and sales ledgers, financial administration, and providing general accounts support.

• Process and post supplier invoices accurately and in a timely manner.


• Reconcile supplier statements and resolve discrepancies.


• Process supplier payments in line with supplier statements, including payment runs via NatWest online banking.


• Maintain and update supplier records.


• Manage petty cash where applicable.


• Raise and issue customer invoices.


• Allocate customer receipts and maintain accurate customer accounts.


• Chase outstanding debts and follow up on overdue accounts.


• Produce monthly statements to customers.


• Reconcile customer accounts and resolve queries promptly.


• Perform daily bank reconciliations.


• Process and reconcile BACS payments.


• Reconcile card transactions, including WorldPay and PayPal receipts.


• Maintain an accurate and up-to-date cash book.

Payroll Support

• Liaise with the external payroll provider to ensure accurate and timely payroll processing.


• Provide employee data as required, including starters, leavers, and changes to hours or pay.


• Assist with auto-enrolment administration and pension contributions.

Filing & Record Keeping

• Maintain organised and accurate financial records, both digital and physical.


• Ensure all documents are filed promptly and consistently in line with company procedures.


• Support any system or process changes as required, including data entry, record checking, and process documentation.

General Accounts & Administration

• Assist with month-end and year-end processes.


• Support the preparation of management accounts and financial reports as required.


• Liaise with the external accountant and provide information as requested.


• Handle general accounts queries from suppliers, customers, and internal team members.


• Carry out general administrative duties as required to support the smooth running of the office.

Person Specification

• Previous experience in an accounts or bookkeeping role, ideally within an SME environment.


• Proficiency in Sage Line 50 or a similar accounting package.


• Competent in Microsoft Office, particularly Excel and Outlook.


• Strong understanding of purchase and sales ledger processes.


• Experience of bank reconciliation and general bookkeeping.


• Keen eye for detail with a methodical, organised approach to work — demonstrates a high level of accuracy and takes ownership of errors, escalating promptly where needed.


• Ability to manage own workload and prioritise effectively.


• Good communication skills, both written and verbal.


• Reliable, trustworthy, and professional in approach.


• Experience within a trade, distribution, or e-commerce business.


• Familiarity with Xero.


• AAT qualification or equivalent.