Accounts Clerk [Temporary Cover] (Part Time)

University of Cambridge; Cambridge; On-site; GBP 25,000 - 30,000; Part time

Job summary

A prestigious higher education institution in Cambridge is seeking a detail-oriented Accounts Assistant. This part-time role involves processing financial transactions, maintaining records, and supporting the Finance team. Ideal candidates will have experience in finance, strong numerical skills, and proficiency in Microsoft Office. The position is fixed-term for 1 year or until the return of the post holder.

Qualifications

• Experienced in processing financial transactions.
• Proficient in Microsoft Office with strong numerical skills.
• Organised with the ability to meet tight deadlines.

Responsibilities

• Process expense claims accurately and promptly.
• Manage credit card transaction claims monthly.
• Request and amend employee records via financial systems.
• Collect and account for weekly cash takings.
• Investigate and resolve expense queries.
• Process general ledger and research grant journals.
• Assist in data collection for audits.
• Support year-end archiving of accounts.

Skills

Financial transaction processing

Oracle Financials

Numerical skills

Attention to detail

Microsoft Office proficiency

Education

GCSE/NVQ Level 2 or equivalent experience

Job description

Temporary cover: This post is fixed-term for 1 year or until the return of the post holder, whichever is earlier. Applications are welcome from internal candidates who wish to apply for the role on a secondment basis from their current role in the University.

We are seeking a detail-oriented and proactive Accounts Assistant to join our Department's Finance team on a part-time basis. This role offers an exciting opportunity for an individual with a background in financial administration to support the effective management of our Departmental finances.

As an Accounts Assistant, you will play a key role in the day-to-day administration of accounts and maintenance of accurate financial records. Responsibilities include:

1. Processing expense claims accurately and promptly (approximately 75 claims per month, many of which are complex and split across multiple accounts).
2. Processing credit card transaction claims on a monthly basis (around 10 claims per month).
3. Requesting, amending, and reactivating employee records via the University's financial systems, averaging 10 new employee requests per month.
4. Collecting and accounting for weekly cash takings from the canteen, tearoom, and reception (approximately £850 per week), and assisting with deposits into the University's bank account.
5. Investigating and resolving expense queries from departmental staff.
6. Processing general ledger and research grant journals as required.
7. Assisting with data collection for audits, including collating, filing, and scanning invoices and expense claims.
8. Supporting year-end archiving of accounts and ensuring accurate and organised filing of all accounting documents.

You will work closely with the Finance team and contribute to maintaining the Department's robust financial procedures. We are looking for a candidate who is:

• Experienced in processing financial transactions, ideally with experience using Oracle Financials.
• Proficient in Microsoft Office, with strong numerical skills and excellent attention to detail.
• Organised, able to meet tight deadlines, and confident in managing multiple tasks.
• A team player who can also work independently and take initiative.
• Educated to GCSE/NVQ Level 2 or with equivalent practical experience.

Experience in financial administration within a higher education environment would be advantageous.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online. We reserve the right to fill the position with a qualified candidate prior to the conclusion of the advertising period.

Enquiries regarding the application process may be directed to [contact details].