Accounts Assistant - VR/31375

Thorpe Molloy McCulloch Recruitment Ltd; Aberdeen City; On-site; GBP 20,000 - 30,000; Full time

Job summary

A recruitment agency based in Aberdeen City is looking for an Accounts Assistant to support daily finance duties. Responsibilities include managing customer balances, reconciling supplier statements, and maintaining accurate records. Candidates should possess strong Excel skills, attention to detail, and a proactive team approach. Previous credit control experience is advantageous. This role is essential in ensuring the efficiency of the finance team.

Qualifications

• Strong IT skills with a confident working knowledge of Excel.
• Previous experience in credit control is advantageous.
• High level of accuracy and organisational ability.
• Experience in purchase ledger tasks.

Responsibilities

• Proactively manage outstanding customer balances.
• Communicate effectively with departments and customers.
• Issue monthly statements to customers.
• Sort, log, and scan documentation including dispatch notes.
• Maintain a register of proforma payments.
• Match purchase invoices with corresponding purchase orders.
• Reconcile supplier statements for account accuracy.
• Support the Finance Team with account clean-up tasks.
• Assist colleagues during peak workload.
• Carry out additional finance-related administrative duties.

Skills

Strong Excel skills

Attention to detail

Proactive team approach

Job description

A new opportunity has arisen for an Accounts Assistant to support the daily finance duties across the team. Your responsibilities will include reconciling supplier statements, scanning key documents, and supporting wider finance functions during busy periods. Strong Excel skills, attention to detail, and a proactive team approach are essential.

Duties and Responsibilities

• Proactively managing outstanding customer balances, ensuring timely collection of overdue invoices and maintaining accurate records of all correspondence.
• Communicating effectively with internal departments and external customers to resolve invoice-related issues.
• Issuing monthly statements to customers and conduct credit checks for new accounts, ensuring accurate setup in the accounting system.
• Sorting, logging, and scanning documentation including dispatch notes, supplier delivery tickets, and payment batches.
• Maintaining a register of proforma payments and update it with relevant transaction details.
• Matching purchase invoices with corresponding purchase orders and input data into the finance system, addressing any discrepancies promptly.
• Reconciling supplier statements to ensure account accuracy and follow up on any variances.
• Supporting the Finance Team with account clean-up and maintenance tasks as directed.
• Assisting colleagues during periods of staff absence, holiday cover, or peak workload.
• Carrying out additional finance-related administrative duties as required by the team.

You Should Have

• Strong IT skills with a confident working knowledge of Excel.
• Previous experience in credit control is advantageous, along with a good understanding of effective collection processes.
• High level of accuracy and organisational ability, with strong attention to detail.
• Experience in purchase ledger tasks.
• A reliable team player with the flexibility to support others and handle a varied workload in a fast-moving environment.