Accounts Assistant, Up to 12 Months FTC

Leightons Opticians and Hearing Care; Farnham; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Leightons Holdings Ltd is looking for an Accounts Assistant to support the finance team on a fixed-term contract of up to 12 months. The role is based at Clarendon House, Farnham, with a 9:00–17:30 schedule: 3 days in the office and 2 days remote after an initial settling-in period.

Responsibilities include processing purchase invoices, posting cash, reconciling bank statements and assisting with month-end tasks across group entities.

Qualifications

• Experience in processing purchase invoices and posting cash/bank transactions.
• Ability to match and reconcile receipts across multiple branches or entities.
• Knowledge of supplier terms and ability to chase invoice approvals and reconcile statements.

Responsibilities

• Process purchase invoices for all companies using Yooz where applicable.
• Match and reconcile cash and credit card receipts; resolve queries promptly.
• Clear invoices within two days of receipt; post daily sales integrations for Optical branches.
• Code invoices and reconcile supplier statements; manage supplier queries.

Skills

Accounts payable

Bank reconciliations

Cash posting

Vendor management

Invoice coding

Month-end processes

Tools

Yooz system

Job description

Role

Accounts Assistant, Up to 12 Months Fixed Term Contract

Rota

Full Time, Monday-Friday, 9am-5.30pm, (3 days office, 2 days working from home after initial settling in period)

Location

Clarendon House, Farnham

Reports to

Finance Manager

Company

Leightons Holdings Ltd is a retail opticians and audiology business, founded in 1928. It is proudly independent, family-owned and family-run, with people at the heart of its success and longevity. Leightons has grown to 35 stores and also has two hearing businesses: Leightons HearingCare, operating out of Optical branches, and The Hearing Care Partnership, operating out of third-party opticians and health providers. The group has experienced high growth and has exciting business plans for the future.

Job Purpose

Work as part of the finance team, supporting bank transactions, purchase ledger transactions and payment processes across companies within the group.

Ensure accurate and timely recording of invoices and payments in accordance with supplier terms and internal deadlines.

Support accurate cash transaction posting, bank reconciliations, branch receipt matching and finance inbox query resolution.

Principal Duties and Responsibilities

• Process purchase invoices for all companies, including joint ventures, franchises and standalone companies, using the Yooz system where applicable.
• Match and reconcile cash and credit card receipts for all Optical branches, resolving queries or differences promptly.
• Clear purchase invoices on a timely basis, aiming to process within two days of receipt.
• Post daily sales integrations for Optical companies, investigating and resolving any differences.
• Code invoices, chase invoice approval, reconcile supplier statements, prepare suggested payments and deal with supplier queries.
• Monitor and manage finance email inboxes, responding to queries in a timely and professional manner.
• Set up new supplier accounts and maintain supplier information accurately.
• Sort and distribute finance post, review branch envelopes and process contents appropriately.
• Reconcile supplier statements monthly within the required month-end deadline.
• Support branch staff with finance-related matters as required.
• Process locum invoices, expenses and rent batches as required.
• Analyse expenses for multiple entities and post journals where required.
• Prepare weekly and month-end BACS payment runs.
• Continually review and improve processes and procedures to help the finance team operate efficiently and support business growth.
• Accurately post cash transactions and complete bank reconciliations.
• Complete ad hoc tasks and projects as required within the finance team.