Accounts Assistant - Payables & Receivables

Grosvenor Group; Chester; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A leading company in the finance sector is seeking a Purchase Ledger Clerk to ensure efficient processing of documents and provide support for purchase ledger responsibilities. The role requires extensive experience in purchase ledger functions, alongside proficiency in Microsoft applications and strong attention to detail. This permanent, full-time position offers hybrid working and the opportunity to be a vital part of a dynamic finance team.

Qualifications

• Extensive experience in purchase ledger function.
• Professionalism, discretion, and confidentiality are essential.
• Efficient and organized with a strong work ethic.

Responsibilities

• Daily processing of invoices and managing purchase ledger activities.
• Reconcile supplier statements and manage workflow tasks.
• Assisting with accounts receivable processes.

Skills

Attention to detail

Interpersonal skills

Proficiency in Microsoft applications

Reliability

Education

Basic bookkeeping knowledge

Experience in a busy purchase ledger function

Tools

Microsoft Excel

SAP Concur

Job description

• To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
• To provide support to the Purchase to Pay and Expenses Manager and other team members
• To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager
• To be an active member of the Finance team

Location - Eccleston, Chester

Hours - Full time (hybrid working)

Contract type - Permanent

Main purpose of role

• To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
• To provide support to the Purchase to Pay and Expenses Manager and other team members
• To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager
• To be an active member of the Finance team

Key responsibilities

Purchase Ledger

• Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
• Process 350 - 400 purchase invoices per week
• Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines
• Match invoices to purchase orders
• Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix
• Constantly review and manage Purchase Ledger workflow tasks
• Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
• Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS)
• Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
• Reconcile supplier statements to Qube Purchase Ledger system every month
• Use Purchase ledger KPI Dashboard to identify areas for focus and improvement
• Deal with suppliers and staff re. purchase order, invoice and payment queries, in a timely and professional manner
• Process weekly BACS payment runs in accordance with agreed timetables
• Adhere to Purchase Ledger control procedures
• Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to
• Review and follow up debit balances to clear within agreed timelines
• Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube

Accounts Receivable

• Assist with the production and distribution of weekly invoices
• Assist with the production and distribution of statements to debtors
• Assist with the review of receipt settlements to ensure the accuracy of debtor reports

Systems

• Confident systems user, preferably with experience of using various P2P/ERP systems.
• Assist with the review and maintenance of the Purchase Ledger user guide
• Assist with KPI reporting and Purchase Ledger housekeeping tasks
• Assist with user system queries and new user training
• SAP Concur expenses management system

Other requirements

• To continuously develop and improve
• To attend training, meetings and events as required by the organisation
• To comply with company policy and best practise in security, legal and regulatory compliance
• To perform duties, within the relevant legislation and be familiar with the terms of all legislation relevant to the role
• To ensure H&S responsibilities are fulfilled, including:

• To have responsibility for personal safety and the safety of others
  • To ensure that all H&S responsibilities are fulfilled, and that safety and welfare is maintained
• Plan enough time for work to be done in a healthy and safe way
• To assume delegated authority to take evasive/proactive action where appropriate to prevent a potential situation escalating to an accident or health and safety failure
• To complete any other duties as required

Essential skills and attributes:

Specific

• Extensive experience of working in a busy purchase ledger function.
• Professionalism, discretion and confidentiality
• Attention to detail and dedication to producing quality, error free work
• Efficient and organised in approach
• Proactive in keeping managers and colleagues updated and making them aware of any issues
• Strong interpersonal skills to facilitate good working relationships with colleagues around the business
• Reliable with strong work ethic
• Proficient with Microsoft applications including Teams, Sharepoint, Outlook, Word and Excel
• Basic bookkeeping knowledge would also be preferable
• Experience of Accounts Receivable processes would be extremely beneficial
• A full UK driving licence

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