Accounts Assistant - Fixed Term

TÜV Rheinland; City Of London; On-site; GBP 27,000 - 36,000; Full time

Job summary

TÜV Rheinland is seeking an Accounts Assistant on a fixed term contract to support the Finance Team with travel and expense accounting and accounts payable processing. The role focuses on accuracy, compliance, and timely handling of invoices, expenses, and supplier communications.

The successful candidate will have up to three years of related experience, be proficient with Excel, and ideally SAP Concur. You will work in a collaborative team environment in London, supporting month-end activities

Qualifications

• A vocational qualification in accounting, finance, business administration, travel management, or related field or equivalent work experience.
• 1-3 years of experience in accounts payable, finance, travel coordination, expense accounting, or related role.
• Good understanding of double-entry bookkeeping and experience with SAP Concur or similar travel and expense system.
• Proficiency in accounting software and Microsoft Excel.

Responsibilities

• Act as the main contact for employees and managers regarding business travel and expense accounting.
• Process employee travel expense reports and reimbursements in line with internal policies and regulatory requirements.
• Post travel expenses in SAP Concur and ensure accuracy of receipts and documentation.
• Reconcile supplier statements and assist Accounts Receivable with debt collection when needed.
• Support the Payments Team and maintain accurate financial records.

Skills

Double-entry bookkeeping

Attention to detail

Communication

Education

Vocational qualification in accounting/finance

Tools

SAP Concur

Microsoft Excel

Job description

Job Summary

We are looking for a detail-oriented and organized Accounts Assistant to join our friendly and supportive Finance Team on Fixed Term Contract for one year. The successful candidate will manage day-to-day ledger activities, process invoices and employee travel expenses, and support business travel arrangements. The role provides professional, accurate, and customer-focused financial guidance to employees, managers, suppliers, customers, and other stakeholders. The ideal candidate will understand double-entry bookkeeping and have experience with accounting software, Microsoft Excel, and preferably SAP Concur. They will be highly organized, capable of working accurately to deadlines, and committed to delivering excellent customer service.

Job Description

Travel and Expense Accounting

• Act as the main contact for employees and managers regarding business travel and expense accounting.
• Review and process employee travel expense reports in accordance with internal policies and applicable legal and tax regulations.
• Check receipts, cost allocations, approvals, and supporting documents for accuracy and completeness.
• Post travel expenses and reimbursements accurately in SAP Concur.
• Resolve missing information, incorrect submissions, and reimbursement queries.
• Digitize and organize receipts and other supporting documents when required.
• Prepare monthly travel, expense, reimbursement, and compliance reports.

Accounts and Finance Support

• Manage Finance mailboxes and respond to queries promptly and professionally.
• Process high volumes of invoices and record them accurately in the invoice register.
• Check invoices for errors, investigate discrepancies, and return incorrect invoices to suppliers when necessary.
• Follow up with internal stakeholders to ensure invoices are entered into the system promptly.
• Reconcile supplier statements and investigate outstanding differences.
• Assist the Accounts Receivable team with the collection of outstanding debts.
• Maintain positive and professional relationships with suppliers and customers.
• Support the Payments Team during annual leave and other absences.
• Maintain accurate financial records and assist with audit requests.
• Support the Senior Accountant and Finance Team with ad hoc duties as required.

Requirements

Education

• A vocational qualification in accounting, finance, business administration, travel management, or a related field-or equivalent relevant work experience.

Work Experience

• One to three years of experience in accounts payable, finance, travel coordination, expense accounting, or a related role.
• Good understanding of double-entry bookkeeping.
• Experience processing invoices and reconciling supplier statements.
• Experience with SAP Concur or a similar travel and expense system is preferred.
• Proficiency in accounting software and Microsoft Excel.

Key Competencies

• Accuracy and attention to detail
• Effective communication
• Customer service orientation
• Organization and time management
• Results and business orientation
• Problem-solving and decision-making
• Teamwork and collaboration
• Ability to meet deadlines
• Confidentiality and professional integrity