Accounts Assistant and Bookkeeper

Courtfield Private Practice LTD; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading private practice in London seeks a skilled Accountant to manage day-to-day accounting activities and month-end reporting. The role includes responsibilities like sales and purchase ledger processing, credit control, and payroll management. If you possess strong attention to detail and experience with Sage and Xero, this is a fantastic opportunity to contribute to our growth.

Qualifications

• Solid previous experience in a similar role.
• Strong excel skills and ability to manipulate bulk data.
• High level of attention to detail and accuracy.

Responsibilities

• Manage day to day accounting activities including invoicing and credit control.
• Prepare month-end reports and reconcile accounts.
• Calculate staff pay and manage payroll processes.

Skills

Attention to detail

Excel skills

Proactive

Team player

Education

Recognised accounting/bookkeeping qualification

Tools

Sage

Xero

Job description

We are looking for someone who will be responsible for the efficient and accurate management of day to day accounting activities of the practice including sales invoicing for private patients and insurance companies, associated credit control duties and the management of the membership scheme among other duties.

To complete all month end duties such as stock take, asset register movements and control account reconciliations as well as the preparation of reports for month end accounts package.

Key Responsibilities

Sales Ledger processing

• To ensure accurate and timely processing of all charges
• To issue invoices for unpaid charges raised
• To bulk csv file transfer information into the financial system
• To identify and resolve discrepancies between both systems
• To resolve day to day issues raised by colleagues
• To reconcile and post cash, credit card, cheque and BACS receipts
• Reconcile Worldpay and Amex receipts weekly and monthly
• Purchase Ledger processing
• TDL invoice check for any missed/incorrect charges
• Daily processing of transactions from bank account to Sage
• Batch coding and processing supplier invoices to Sage
• Processing and reconciliation of CPP credit cards statements and invoices to Sage
• Complete supplier payment run twice a month (process payments via internet banking)
  
  

Credit Control Function

• To systematically and effectively resolve outstanding charges
• To successfully resolve invoice queries raised by patients
• To maintain contact history record
• Monthly management pack debtors list/discussing problems and providing solutions for outstanding debt
• Receipt allocation from remittance advice
  
  

Membership Scheme Administration

• To efficiently process starters and leavers
• To identify and resolve any missed payments
• To provide details of members who are due for a fee review
• Debit collection of missed months/fee increase
• Yearly review of members that require a fee increase with assistance from Director
• Resolving any membership queries from patients
  
  

Staff/Doctors/Directors pay

• Calculate staff pay, collate spreadsheet of staff wages for director approval and subsequently send to third party Payroll Company for processing.
• Calculate associates self-billing invoice monthly and process payments through internet banking.
  
  

Month End Reporting

• To reconcile, analyse and process petty cash expenditure
• To reconcile, analyse and process company credit card transactions
• To complete analysis of stock take
• To complete asset register update
• Update control accounts
• To provide information ready for inclusion in the management account pack
• Banking of cash/cheques
• Posting of Journals to ledger
• Review of nominal ledger (each nominal code) and make any corrections.
• Running of Income Statement and Statement of Financial Position for Management account pack
• Populate additional figures for Management account pack scheme/debt/membership fee review/TDL
  
  

Year End Reporting

• Roll over Sage at year end and select budgets
  
  

Skills And Attributes Required

• Solid previous experience in a similar role
• Experience using the accounting software Sage and Xero
• Hold a recognised accounting/bookkeeping qualification (ideal)
• Strong excel skills and ability to manipulate bulk data
• High level of attention to detail and accuracy
• Methodical and disciplined approach
• Ability to meet/manage deadlines
• Self starter, proactive and motivated
• Positive and friendly team player
  
  

This is a fantastic opportunity to contribute in a meaningful way to the ongoing growth and success our business has enjoyed in recent years.

If you think you meet the criteria set out and want to be a part of a motivated team supported by a leadership vision of continued growth then please submit you CV.

Please note: due to the anticipated volume of applicants we will not reply to all submissions.