Accounts Assistant ACCOUNTS DEPT

Hook Norton Veterinary Group LLP; Banbury; On-site; Part time

Job summary

An established independent veterinary practice is seeking an experienced Accounts Assistant to join their supportive team. This role involves managing purchase ledgers, processing invoices, and providing exceptional customer service to both internal and external stakeholders. With a focus on collaboration and professional development, the position offers a flexible working pattern and a competitive salary. Join a thriving environment where your contributions will be valued and where you can grow your accounting career while making a positive impact on the community.

Benefits

Flexible working pattern

5.6 weeks holiday entitlement

Generous staff discount scheme

Health care cash plan

Employee Assistance Scheme

Enhanced sick pay and family policies

Internal rewards program

Regular team social events

Electric Vehicle Salary Sacrifice Scheme

Qualifications

• Minimum 2 years of experience in accounts payable or similar role.
• Proficiency in Microsoft Office and accounting applications.

Responsibilities

• Manage purchase ledger and process invoices accurately.
• Prepare bi-monthly payment runs and support debtor activities.

Skills

Accounts Payable

Data Entry

Analytical Skills

Problem-Solving

Communication Skills

Organizational Skills

Education

2+ years experience in accounts payable or similar role

Tools

Sage 50 Accounting

Microsoft Office

Job description

We are seeking an experienced Accounts Assistant to join our thriving Independent Veterinary Practice. As a friendly and well-established business with approximately 120 employees, we are proud to deliver exceptional veterinary care to our surrounding communities.

Location: Hook Norton

Employment Type: Ideally 32 hours split 4 x 8-hour days per week – other patterns are considered; please note preferred hours on your application

Reports To: Management Accountant

The Role

We are expanding our current accounts team of six and looking for a new team member to provide business accounting support while delivering exceptional customer service to internal departments and external stakeholders. The ideal candidate will be a collaborative team player who thrives in a supportive environment and is committed to achieving results. This position is primarily based at our Hook Norton Practice and will report directly to the Management Accountant.

Key Responsibilities

Purchase Ledger Management:

1. Operate the purchase ledger effectively, ensuring invoices are authorised in line with company policies and processed accurately on Sage.
2. Process invoices efficiently, with attention to cost allocation, coding, and VAT treatment.

Bank and Credit Transactions:

1. Accurately post all bank transactions and credit card expenditures to the relevant nominal codes.

Payment Processing:

1. Prepare bi-monthly payment runs, ensuring necessary authorisations are obtained prior to processing.

Supplier Management:

1. Enter new suppliers into the system, verifying the accuracy of supplier and bank details.
2. Reconcile supplier statements and follow up on any queries or missing invoices.
3. Review the purchase ledger monthly to ensure all entries are current and payments are appropriately allocated.

Support Debtor Activities:

1. Assist with the debtors’ ledger by processing card payments over the phone and posting BACS receipts.

General Administration

1. Handle office administrative tasks, including managing telephone calls and distributing daily post.
2. Perform any other reasonable duties as required.

Competencies

1. Minimum 2 years of experience in accounts payable or similar role.
2. Proficiency in Microsoft Office and accounting applications.
3. Demonstrable, recent knowledge of Sage 50 Accounting.
4. Excellent data entry skills with a high level of accuracy and the ability to work efficiently under pressure.
5. Strong analytical and problem-solving skills, with keen attention to detail.
6. Exceptional organisational and time management abilities to prioritise tasks and meet deadlines.
7. Strong verbal and written communication skills.
8. A positive and adaptable approach to change.

The Package

1. Competitive salary range £12.50-£13.46 per hour, dependent on skills and experience
2. Flexible working pattern
3. 5.6 weeks holiday entitlement (inc. bank holidays) - increases with length of service
4. Generous staff discount scheme
5. Health care cash plan
6. Employee Assistance Scheme
7. Enhanced sick pay and family policies
8. Internal rewards program and regular team social events
9. Electric Vehicle Salary Sacrifice Scheme

Why Join Us?

You’ll be joining a supportive, collaborative, and professional team within a well-respected practice that values both its employees and clients. If you’re passionate about contributing to a dynamic team while advancing your accounting career, we’d love to hear from you!

How to Apply

Email your CV and cover letter outlining your preferred working hours/pattern to [e-mail] or for an informal chat, call us on 01608 730501.