Accounts Assistant - 3 to 6 months

JALIN DESIGN LTD; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

JALIN DESIGN LTD in Greater London is seeking an Accounts Payable specialist to manage supplier invoices, code them accurately, and prepare regular payment runs, ensuring timely and precise payments.

You will liaise with suppliers and internal departments to resolve invoice queries, monitor balances and terms, and maintain a high level of accuracy and confidentiality in financial records.

Qualifications

• Good understanding of basic accounting principles.
• Proactive attitude and willingness to roll up your sleeves.
• Ability to work independently and take ownership of tasks.
• Strong attention to detail and a methodical approach to work.
• Comfortable communicating with suppliers and internal departments.
• Previous experience in Accounts Payable / Purchase Ledger.
• Experience with QuickBooks would be advantageous.

Responsibilities

• Perform bank reconciliations and ensure transactions are accurately recorded.
• Process supplier invoices accurately and ensure they are properly coded and approved.
• Prepare and process regular supplier payment runs, ensuring payments are made accurately and on time.
• Deal with supplier queries regarding invoices, payments, balances and account statements.
• Monitor outstanding invoices and payment terms.
• Process and reconcile employee expenses and company credit card transactions.
• Work closely with Production, Sales, and other departments to resolve invoice and payment queries.
• Assist with general Finance administration and other accounting tasks as required.
• Maintain a high level of accuracy and confidentiality when handling financial information.
• Identify discrepancies, errors or unusual transactions and escalate them where necessary.
• Manage the Accounts inbox, ensuring invoices and supplier queries are dealt with promptly.

Skills

Basic accounting principles

Proactive attitude

Independent worker

Attention to detail

Supplier communication

AP / Purchase Ledger experience

Education

AAT qualification or similar

Tools

QuickBooks

Job description

• Perform bank reconciliations and ensure transactions are accurately recorded
• Process supplier invoices accurately and ensure they are properly coded and approved.
• Prepare and process regular supplier payment runs, ensuring payments are made accurately and on time.
• Deal with supplier queries regarding invoices, payments, balances and account statements.
• Monitor outstanding invoices and payment terms
• Process and reconcile employee expenses and company credit card transactions.
• Work closely with Production, Sales, and other departments to resolve invoice and payment queries.
• Assist with general Finance administration and other accounting tasks as required
• Maintain a high level of accuracy and confidentiality when handling financial information.
• Identify discrepancies, errors or unusual transactions and escalated them where necessary.
• Manage the Accounts inbox, ensuring invoices and supplier queries are dealt with promptly.

About You

• Good understanding of basic accounting principles
• Proactive attitude and a willingness to roll up your sleeves and get stuck in
• Ability to work independently and take ownership of tasks
• Strong attention to detail and a methodical approach to work
• Comfortable communicating with suppliers and internal departments at all levels.
• Previous experience in an Accounts Payable / Purchase Ledger role
• Experience with accounting software such as QuickBooks would be advantageous.