Accounts Assistant

CILEx Group; United Kingdom; Remote; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days leave

8% pension

EAP

Health plan

Family-friendly policies

Wellbeing

Learning Hub

Job summary

The Chartered Institute of Legal Executives (CILEX) is seeking an Accounts Assistant to join our Finance Team. Reporting to the Financial Operations Manager, you will support Accounts Payable, Accounts Receivable and Credit Control, helping ensure accurate day-to-day financial operations.

Qualifications

• 2+ years experience in an accounts role, specifically accounts payable
• Proficient with MS Office (Excel, Word, Outlook)
• Maths/English GCSE at grade C/4 or equivalent
• Experience with accounting software in an accounts department
• Strong written and verbal communication skills
• Ability to maintain a high level of accuracy
• Experience with remote working is a plus
• Experience processing high volumes of transactions

Responsibilities

• Review and improve finance processes to drive efficiency
• Support Finance in ad hoc requirements with Head of Finance
• Process supplier invoices and prepare weekly payment runs (Accounts Payable)
• Monitor Accounts Payable mailbox and resolve supplier queries
• Manage Accounts Receivable and credit control tasks, including remittances
• Allocate receipts to customer accounts and process credit notes
• Prepare intercompany transfers and daily bank reconciliations
• Participate in credit control activities and month-end close

Skills

Accounts payable

Microsoft Office

Attention to detail

Communication skills

Education

GCSE Maths/English

Tools

SAGE 200

Job description

Are you a detail-oriented and proactive individual with a passion for finance? Do you thrive in a fast-paced environment and enjoy contributing to a team's success? If so, we have an exciting opportunity for you! We are seeking a dedicated Accounts Assistant to join our Finance Team, reporting directly to the Financial Operations Manager. In this role, you'll play a vital part in supporting our Accounts Payable, Accounts Receivable and Credit Control processes, ensuring the smooth and efficient operation of our day-to-day financial activities.

The role:

• Be responsible for reviewing ways of working and processes in the finance functions to become ‘best in class’
• In conjunction with the Head of Finance, provide proactive support in meeting the changing needs of the Finance department and responding to ad hoc requirements as needed

Accounts Payable (40%) (note, on payment run weeks, this will be 50%)

• Monitor shared Accounts Payable mailbox, ensuring all queries are resolved promptly
• Process third party supplier invoices
• Process Tutor Claim forms
• Preparation of weekly payment runs
• Enter manual payments on Bankline and process in SAGE

Accounts Receivable and credit control (60%) (note, on payment run weeks, this will be 50%)

• Monitor shared Accounts Receivable mailbox, ensuring all queries are resolved promptly
• Monitor shared Accounts mailbox, ensuring all queries are resolved promptly
• Answer General Enquiries, ensuring all queries are resolved promptly
• Allocate BACS receipts to customer accounts
• Clear unprocessed cash, including searching shared Remittance mailbox
• Process credit notes and refunds
• Prepare intercompany bank transfers
• Prepare the daily bank sheet
• Participate in credit control activities

What we're looking for:

• Proven experience in an accounts role, specifically at least two years in accounts payable
• Proficient in Microsoft Office, including Excel, Word, and Outlook
• Educated to Level 2/GCSE standard or equivalent in Maths and English to minimum grade C/4
• Ability to demonstrate experience of working with accounting software packages in an accounts department
• Able todemonstratean understanding of customer service excellence in both written and verbal communication
• Strong communication and interpersonal skills
• Ability to maintain a high level of accuracy
• Commitment to the role and organisation
• Knowledge of SAGE 200 would be advantageous
• Experience of processing a high volume of transactions
• Experience of remote working

What we offer:

• Remote working, with occasional face-to-face meetings
• 25 days annual leave, plus bank holidays - increasing with length of service
• Enhanced pension scheme with employer contributions of 8%
• Employee Assistance Programme (EAP) and health-cash plan
• Family-friendly policies
• A focus on wellbeing
• Continuous professional development, with our in-house Learning Hub

Who We Are

The Chartered Institute of Legal Executives (CILEX) is the professional association and governing body for over 16,000 Chartered Legal Executive Lawyers, paralegals and other legal practitioners. Our role is to enhance the role and standing of Chartered Legal Executive Lawyers and all our members within the legal profession.

Our Purpose

To develop, support and inspire a highly skilled body of legal professionals and make the UK legal sector more efficient, more representative and better able to serve society.

We do this by innovating to deliver:

• Relevant high-quality training.
• Advocacy for our members and the difference they can make.

We reserve the right to close the vacancy early if a high volume of applications arereceived, to maintain a positive candidate experience.

Successful candidates for roles within the regulated part of the business must undergo DBS and background checks as part of the hire process.

This organization is committed to safeguarding and promoting the welfare of learners and expects all staff to share this commitment. We are dedicated to ensuring that diversity, equity and inclusion are at the heart of our business, and we welcome applications from all backgrounds.

CILEX is a Disability Confident employer, as well as an Armed Forces Covenant signatory, with guaranteed interview for those who meet the essential criteria.