Accounts Assistant

Venture Recruitment Partners; Southampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A local engineering business is seeking a Finance and Admin Assistant for a short-term contract (6-10 weeks) in Southampton. The role involves managing accounts payable and receivable, providing administrative support, and liaising closely with the CFO. Ideal candidates should have accounting experience or be studying/qualified AAT, along with proficiency in Excel and accounting software like Xero. Benefits include flexible start times and 25 days holiday plus bank holidays.

Benefits

25 days holiday + bank holidays

Flexible start time

Friendly finance team

Career development opportunities

Qualifications

• 1-2 years of experience in a similar role.
• AAT qualification or studying it preferred.
• Proficient in Excel and Xero.

Responsibilities

• Full responsibility for accounts payable and receivable processes.
• Assist with facilities management and executive support tasks.
• Perform bank reconciliations and maintain project cost allocation.

Skills

Accounting software knowledge

Excel

Knowledge of VAT rules

Education

AAT qualification (or part-qualified)

Qualified by Experience (QBE)

Tools

Xero

MS Office

Job description

Job Description

Venture Recruitment Partners is working exclusively with a local engineering business in its search for a Finance and Admin Assistant on a short term contract basis.

The ideal candidate will have 1-2 years of experience in a similar role or be studying/qualified in AAT.

This role offers flexibility in start time and potential for a hybrid down the line. Other benefits include 25 days holiday + bank holidays and being part of a friendly finance team renowned for regular career development opportunities.

This job will liaise closely with the CFO and key responsibilities will include:

• Full responsibility for the accounts payable process - validating invoices and correctly posting in Xero, obtaining budget holder invoice approval, reconciling supplier statements, setting up payment runs, responding promptly to internal and external queries
• Responsibility for the accounts receivable process - generating & seeking approval for customer invoices, first line credit control (chasing customer payments)
• Assist with facilities management (e.g. coordinate with the contractor for cleaning/waste removal, security, ordering provisions, equipment, stationary etc.)
• Assist the team when there are visitors to the office (e.g. room set up, coordinating catering)
• Executive support including travel booking for the senior management, sales team and field engineers
• Answer the main telephone, and provide administrative support to the team as required
• Working with the supply chain team to ensure that stock and stock movements are properly accounted for in the Unleashed inventory management software
• Bank reconciliations and end of month balance sheet reconciliations
• Accurately post all project related expenses and co-ordinate with the Projects team to ensure all project costs are correctly allocated and recorded. Liaise with the Projects team to collate financial forecasts
• Depending on experience, calculation and positing of accruals and prepayments, submitting VAT returns

Key Skills & Responsibility:

• Qualified or part-qualified AAT preferable - will consider QBE
• Good accounting software knowledge and experience - Xero preferred
• Must be a competent Excel user and proficient in other MS Office products.
• Good knowledge of VAT rules preferable
• Any knowledge of facilities management, human resources or other company support roles will be well regarded but not essential.

This contract will run 6 - 10 weeks and is paying £13 - £15p/h PAYE.

If this sounds of interest, please apply here or get in contact via [e-mail]

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