Accounts Assistant

Confidential; Newcastle upon Tyne; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Flexible working hours

Study support for AAT

Job summary

Confidential is seeking an Accounts Assistant to join our finance team in the United Kingdom. You will manage end-to-end transactional finance tasks including invoicing, expense processing, and supplier payments, while supporting month-end processes.

The ideal candidate is either part-qualified or fully qualified AAT, with strong Excel skills and experience with a large ERP system. This role offers study support and a clear path to progression within a high-performing, global team.

Qualifications

• Proven experience with Excel for reporting.
• Experience using a large ERP system.
• Excellent communication skills and investigative by nature.

Responsibilities

• Invoice processing: checking against POs, entering invoices, logging issues.
• Process expenses and credit card claims with VAT compliance and GL coding.
• Update spreadsheets (Pre-Payments, Fixed Assets, Invoices log).
• Assist with payment runs and supplier remittances; chase payment authorisations.
• Daily sales invoicing and customer statement management; respond to queries.
• Daily cash allocation against remittances; ad hoc credit control tasks.

Skills

Excel reporting

ERP system

Communication skills

Investigative by nature

Education

Part-qualified AAT or qualified

Job description

Accounts Assistant

This business offers benefits such as 25 days holiday + bank holidays, flexible working hours and study support for AAT. If you are an experienced Accounts Assistant with a proven background in working across both transactional finance and supporting the Management Accounts process, then read on

This opportunity offers an individual the opportunity to come in and be a part of a high performing, successful team, within a growing global company, and to work alongside a finance team who pride themselves on supporting each other.

As the Accounts Assistant, you will take responsibility for:

• Invoice processing - checking and matching against system generated Purchase Orders, entering the Invoices onto the system, logging any issues against the PO that are preventing processing.
• Processing Expense and Credit Card claims - checking for VAT compliance and GL coding.
• Updating various spreadsheets including; Pre-Payments, Fixed Assets, Invoices log, where applicable identified during the processing of the Invoices and Expenses.
• Assisting with the payment runs, checking that the Invoices have been authorised and highlighting them for payment.
• Processing manual payments for monies due to suppliers based overseas. Sending remittances to the supplier.
• Assisting with incoming calls from suppliers chasing payments.
• Supplier Statement reconciliations.
• Daily Sales invoicing - checking and matching system generated invoices against the Customer Orders prior to submission to ensure any errors are identified and resolved i.e., checking Purchase Order Numbers, pricing etc.
• Responsible for sending Customer Statements monthly and actioning any queries such as copy invoices, logging and resolving invoices in dispute, sending POD's.
• Cash allocation daily against remittances received.
• Ad hoc Credit Control - communicating with Customers via email and via telephone to chase overdue accounts assigned by the Accounts Manager. Logging and resolving any issues that are identified, working with other departments. Escalating problem accounts to the Office Manager.
• Supporting the finance team with ad hoc duties

What you will need to succeed:

• Part-qualified AAT or qualified, or qualified by experience
• Knowledge of transactional finance and the month-end process
• Experience of using Excel for reporting is a must
• Experience of using a large ERP system
• Excellent communication skills and investigative by nature

Essential Details

Position - Accounts Assistant

Location - Newcastle under Lyme

Salary - £28k + benefits

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