Accounts Assistant

Consult KA; Newcastle-under-Lyme; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Flexible working hours

Study support for AAT

Job summary

Consult KA is recruiting an Accounts Assistant in Newcastle-under-Lyme. You will manage daily invoicing, statements, cash allocations and purchase order matching, while supporting month-end processes and supplier payments. Strong Excel and ERP experience are essential, with a proactive, communicative approach.

The role offers study support for AAT, flexible working hours and pension/benefits. AAT-part qualified or equivalent experience is preferred.

Qualifications

• Part qualified AAT or qualified or qualified by experience.
• Knowledge of transactional finance and the month end process.
• Experience of using Excel for reporting is a must.
• Experience of using a large ERP system.
• Excellent communication skills and investigative by nature.

Responsibilities

• Daily Sales invoicing – check and match invoices against Customer Orders.
• Send Customer Statements monthly and resolve queries incl. copies and disputes.
• Cash allocation daily against remittances.
• Process invoices and log issues against POs and system.
• Process Expense and Credit Card claims with VAT compliance.
• Update spreadsheets (Pre-Payments, Fixed Assets, Invoices log).
• Assist with payment runs and authorisation checks.
• Process manual payments for suppliers overseas and send remittances.
• Handle supplier calls re payments and chase overdue accounts.
• Supplier Statement reconciliations.
• Ad hoc Credit Control and escalate issues as needed.

Skills

Excellent communication

Investigative by nature

Education

Part qualified AAT or qualified

Qualified by experience

Tools

Excel for reporting

ERP system

Job description

Accounts Assistant

This business offers benefits such as 25 days holiday + bank holidays, flexible working hours and study support for AAT. If you are an experienced Accounts Assistant with a proven background in working across both transactional finance and supporting the Management Accounts process, then read on…

This opportunity offers an individual the opportunity to come in and be a part of a high performing, successful team, within a growing global company, and to work alongside a finance team who pride themselves on supporting each other.

As the Accounts Assistant, you will take responsibility for:

• Daily Sales invoicing – checking and matching system generated invoices against the Customer Orders prior to submission to ensure any errors are identified and resolved i.e., checking Purchase Order Numbers, pricing etc.
• Responsible for sending Customer Statements monthly and actioning any queries such as copy invoices, logging and resolving invoices in dispute, sending POD’s.
• Cash allocation daily against remittances received.
• Invoice processing – checking and matching against system generated Purchase Orders, entering the Invoices onto the system, logging any issues against the PO that are preventing processing.
• Processing Expense and Credit Card claims – checking for VAT compliance and GL coding.
• Updating various spreadsheets including; Pre-Payments, Fixed Assets, Invoices log, where applicable identified during the processing of the Invoices and Expenses.
• Assisting with the payment runs, checking that the Invoices have been authorised and highlighting them for payment.
• Processing manual payments for monies due to suppliers based overseas. Sending remittances to the supplier.
• Assisting with incoming calls from suppliers chasing payments.
• Supplier Statement reconciliations.
• Ad hoc Credit Control – communicating with Customers via email and via telephone to chase overdue accounts assigned by the Accounts Manager. Logging and resolving any issues that are identified, working with other departments. Escalating problem accounts to the Office Manager.

What you will need to succeed:

• Part qualified AAT or qualified or qualified by experience
• Knowledge of transactional finance and the month end process
• Experience of using Excel for reporting is a must
• Experience of using a large ERP system
• Excellent communication skills and investigative by nature.

Essential Details

Position – Accounts Assistant

Location – Newcastle under Lyme

Salary - £28k + benefits

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