Accounts Assistant

Inclusive Employers; London; Hybrid; GBP 32,000; Part time

Job summary

Inclusive Employers is seeking a Part-Time Accounts Assistant for a 6-month contract. This role involves managing Accounts Payable processes, ensuring timely payments, and requires experience in a similar role. Join a diverse team and enjoy the flexibility of hybrid working arrangements while contributing to inclusive practices.

Qualifications

• Minimum 2 years Accounts Payable experience.
• Part-qualified in ACA/ACCA/CIMA/AAT.
• Basic Excel skills required.

Responsibilities

• Manage the Accounts Payable process end-to-end.
• Ensure timely payment of invoices.
• Review invoices and process employee expenses.

Skills

Communication

Attention to detail

Team collaboration

Education

ACA/ACCA/CIMA/AAT part qualified or active studier

Tools

Excel

NetSuite

Job description

Accounts Assistant - Part-Time - 6 Months Contract

Thank you for considering coming to work with us at Inclusive Employers. We hope this provides you with all the information to help you decide whether to apply. Before you get into the detail though, here are some headlines:

• Salary: £32,000 p.a, pro-rata for part time
• Term: Initial 6 months contract
• Working pattern: Part-time, 21 hours per week (over max 4 days) - flexible working arrangements considered
• Base: London - Hybrid working; 1 day per week in the London office so our colleague must be based in the London area
• Reports to the Financial Analyst
  
  

We really understand the importance of different voices, experiences, perspectives and backgrounds within all workforces. Our workforce is no different and we strongly encourage applications from members of minority groups and all sections of the community. If you think you might have these skills, but are not 100% sure, please do still apply and let us decide. We know that certain groups rule themselves out of interesting opportunities assuming that others will be more successful but please don't be that person. We want to hear from the widest cross section of the community.

Should you require these documents in alternative formats please contact: [e-mail]

The Role:

• Manage the Accounts Payable process end-to-end, serving as a point of contact for all suppliers, associates and employees
• Ensure all relevant approvals are in place for supplier invoices and employee expenses
• Once approved, ensure all expenditure is correctly coded and recorded in NetSuite
• Review invoices / credit notes received into the Accounts Payable inbox in a timely manner
• Process and approve employee expenses in line with IE expenses policy and ensure recharge invoices are raised in a timely manner
• Ensure all vendors and employees are paid on-time and within the time they fall due, unless requested otherwise
• Process weekly payment run and ensure all payments are accurately posted in the online banking system
• Ensure all vendor payments are recorded in NetSuite, including direct debits
• Manage the PO receipt processes from the vendors - ensure timely PO closure.
• Perform monthly credit card reconciliation and post all transactions in the relevant GL accounts
• Prepare monthly aged creditors report.
• Set up new suppliers in the accounting system, when required.
• Ensure all vendor details are kept up to date in NetSuite
• Manage Accounts Payable inbox and ensure all queries are responded to within 3 working days and resolved in a timely manner
• Support Accounts Receivable with managing Accounts inbox, credit control and supplier forms completion
• Invoice rechargeable expenses to clients
  
  

Requirements

Required qualifications and experience (This is the minimum criteria for the role) :

• ACA/ACCA/CIMA/AAT part qualified or active studier. (QBE also considered.)
• Minimum 2 years Account Payable experience in a similar role
• Basic Excel Skills
  
  

Computer skills:

• Ability to adopt new systems quickly and competent using different systems
• Familiarity with NetSuite / HubSpot would be an advantage
  
  

Person Specification: -

• Look for ways to improve current processes and develop use of systems to help reach goals
• Has excellent verbal and written communication skills including a high level of grammatical accuracy and the ability to engage with a range of audiences
• Able to support and build successful work relationships
• Results orientated and self-motivated
• Self-driven, results-oriented with a positive outlook, and a clear focus on high quality
• A natural forward planner who critically assesses own performance
• Has an eye for detail and uses initiative
• Reliable, inclusive, and determined
• Empathic communicator, able to see things from the other person's point of view
• Able to get on with others and gain pleasure from providing service to others
• Enjoys working in a team and will be supportive of other team members
• Must be a confident communicator
• Able to demonstrate customer focus and service giving skills
• Ability to manage relationships with external partners
• Ability to work to deadlines
• Ability to summaries data into simple, clear and concise tables
  
  

How To Apply And Process

Please click apply and attach your CV. You will be invited to answer the application questions, and a cover letter is not required.

Your CV should clearly align with the requirements of the role at Inclusive Employers.

We are a Disability Confident employer and offer a guaranteed interview for any disabled applicant who may wish to take up on this offer, where they meet the minimum requirements for the role.

CLOSING DATE: Midnight Sunday 6th July 2025 (we reserve the right to close this role early if we feel it is necessary).

INTERVIEW DATE: July 2025

PROCESS:-

• Telephone Screening Call
• In-Person competency-based interview around the job description/person specification with an Excel related task
• Virtual call with our FD
  
  

Please let us know if you require any adjustments / support throughout the application and interview process