Accounts Assistant

How to Become an Accounts Assistant : Australian Careers in Accounting and Bookkeeping

The role of an Accounts Assistant is a vital component within the financial landscape of any organisation. These professionals play a key role in supporting the accounting department by managing various financial tasks that ensure the smooth operation of financial processes. An Accounts Assistant is often the first point of contact for financial queries, making their role both dynamic and essential in maintaining the financial health of a business.

Accounts Assistants are responsible for a range of tasks that contribute to the overall efficiency of the accounting function. They typically handle the processing of invoices, ensuring that all transactions are accurately recorded and reconciled. This includes managing accounts payable and receivable, preparing financial statements, and assisting in the preparation of budgets. Their attention to detail and organisational skills are crucial, as they help to maintain accurate financial records that inform decision-making at all levels of the organisation.

In addition to their core responsibilities, Accounts Assistants often engage in various administrative tasks that support the accounting team. This may involve data entry, maintaining financial databases, and assisting with audits. Their role requires a strong understanding of accounting principles and software, as well as excellent communication skills to liaise with other departments and external stakeholders.

What will I do?

An Accounts Assistant plays a vital role in the financial operations of an organisation, ensuring that financial records are accurate and up to date. This position involves a variety of tasks that support the accounting department, from processing invoices to assisting with budget preparation.

• Processing Invoices – Reviewing and entering invoices into the accounting system to ensure timely payments.
• Maintaining Financial Records – Keeping accurate and organised financial records, including receipts and transaction logs.
• Assisting with Budget Preparation – Supporting the finance team in preparing budgets and forecasts by providing necessary data.
• Reconciling Accounts – Comparing and reconciling bank statements with the company’s financial records to identify discrepancies.
• Preparing Financial Reports – Assisting in the preparation of monthly and annual financial reports for management review.
• Handling Accounts Payable and Receivable – Managing outgoing and incoming payments, ensuring all transactions are recorded accurately.
• Communicating with Vendors and Clients – Liaising with suppliers and customers regarding billing inquiries and payment issues.
• Supporting Audits – Assisting in the preparation of documents and reports required for internal and external audits.

What skills do I need?

A career as an Accounts Assistant requires a blend of technical and interpersonal skills to effectively manage financial records and support the accounting team. Proficiency in accounting software and a solid understanding of financial principles are essential, as these tools are used daily to process transactions, prepare reports, and maintain accurate records. Attention to detail is crucial, as even minor errors can lead to significant discrepancies in financial data. Additionally, strong organisational skills help in managing multiple tasks and deadlines.

Skills / attributes

• Strong numerical skills
• Proficiency in accounting software
• Organisational skills
• Ability to work under pressure
• Teamwork and collaboration
• Problem-solving skills
• Time management
• Basic understanding of financial regulations