Accounts Assistant

Orion Group; Glasgow; On-site; GBP 21,000 - 32,000; Full time

Job summary

Orion Group is seeking an Accounts Assistant to support the finance team in Glasgow. The role focuses on processing invoices, reconciling accounts, managing payments and providing general administrative support to ensure smooth accounts operations.

The ideal candidate will have experience in Accounts Payable, familiarity with ERP systems, and the ability to work with both finance and non-finance stakeholders. AAT qualification is desirable and eligibility to work in the UK is required.

Qualifications

• Experience in finance role, especially Accounts Payable.
• Strong attention to detail and accuracy.
• Ability to work with both finance and non-finance stakeholders.

Responsibilities

• Monitor supplier invoices through the invoice approval workflow.
• Track outstanding supplier invoices and liaise with budget holders.
• Prepare and process customer invoices and credit notes.
• Monitor outstanding customer payments and assist with credit control.
• Reconcile supplier statements and resolve invoice discrepancies.
• Prepare and coordinate weekly supplier payment runs.
• Set up new suppliers in the accounting system.
• Assist with VAT returns and financial reporting when applicable.

Education

AAT qualification

Tools

SAP

Microsoft Dynamics

Oracle

Job description

Our client, a leading international engineering and manufacturing company, is seeking a motivated, organised and detail-oriented Accounts Assistant to join their team and support the day-to-day operations of the finance department.

The successful candidate will assist with maintaining accurate financial records, processing invoices, reconciling accounts, managing payments and providing general administrative support to ensure the smooth running of the accounts function.

With the business continuing to expand, there is significant scope to develop your skills, take on greater responsibility and progress your career while making a meaningful contribution to the company's continued success.

Key Responsibilities

• Monitor supplier invoices submitted through the company's invoice approval workflow, checking for accuracy, completeness, correct coding and appropriate supporting documentation.
• Track outstanding supplier invoices and liaise with relevant budget holders and approvers to ensure timely approval.
• Prepare and process customer invoices and credit notes.
• Monitor outstanding customer payments and assist with credit control activities.
• Reconcile supplier statements and investigate and resolve invoice discrepancies.
• Prepare and coordinate weekly supplier payment runs in accordance with agreed payment terms and company payment schedules.
• Prepare payment proposals for review and authorisation in line with company procedures and approval limits.
• Process supplier bank payments as part of regular payment runs, ensuring payment details and amounts are accurate and appropriately authorised.
• Set up new suppliers within the accounting system, ensuring all required information and supporting documentation are obtained and accurately recorded.
• Collate financial information and supporting documentation for auditors, external tax consultants and grant authorities.
• Assist with VAT returns and other financial reporting requirements, where applicable.
• Identify and contribute to opportunities to improve financial processes, reporting and internal controls.
• Provide general finance and administrative support to the wider Finance team, including ad hoc tasks for the Head of Finance and Finance Manager.

Preferred Knowledge, Skills and Experience

• Previous experience in a finance role, particularly within Accounts Payable. An AAT qualification would be desirable.
• Experience using ERP systems such as SAP, Microsoft Dynamics, Oracle or similar.
• Experience working in a manufacturing environment would be desirable.
• Ability to work effectively with both finance and non-finance stakeholders.
• Excellent attention to detail and accuracy.
• Must have the right to work in the UK.

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Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services - Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management - across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables