Accounts Assistant

Total Security Limited; Fareham; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Company pension

Holiday allowance

Onsite facilities (gym, cafe)

Netflix & vouchers

Wellbeing & Osteopath allowance

BUPA Health & Dental

Life Assurance

Job summary

Total Security Limited in Fareham is seeking an Accounts Assistant to support the finance team with day-to-day bookkeeping, supplier invoices, and payments. The role is ideal for someone working toward an accounting qualification (AAT Level 3) or with finance experience, and offers exposure to VAT across UK and international aspects.

You will maintain accurate records, assist with month-end processes, prepare journals, and help with reconciliations while contributing to process improvements in a

Qualifications

• Basic understanding of bookkeeping principles.
• Strong numerical accuracy and attention to detail.
• Good organisational skills and ability to manage workload.
• Basic to intermediate Excel skills.
• Desire to study or progress in accounting qualifications.

Responsibilities

• Process supplier invoices and code them in the accounting system.
• Raise sales invoices and support credit control activities.
• Prepare routine journals and assist reconciliations.
• Assist with supplier payments and maintain payment records.
• Prepare data for UK and international VAT, and support audits.
• Maintain accurate digital and physical filing; ad hoc finance tasks.

Skills

Bookkeeping basics

Numerical accuracy

Organisational skills

Excel skills

Willingness to learn

Education

AAT Level 3 in progress

Finance/admin experience

Xero software

Tools

Xero

Job description

Due to continued growth and success, Total Security are on the lookout for new Accounts Assistant to expand the team.

Total Security is a multi award-winning Antivirus and Security company, based in Fareham, Hampshire. We pride ourselves in advanced online protection and offer a wide range of security tools and applications to keep our users safe online.

We have developed a suite of features and applications, including TotalAV, Scanguard and PC Protect which protect our users from malicious online attacks when using any of their devices. In a world where digital security is constantly being challenged, we work to protect users against the latest & greatest threats.

Job Purpose

The Accounts Assistant will provide day-to-day support to the finance team, ensuring financial transactions are processed accurately and in a timely manner. This role will allow you to develop core accounting skills, including bookkeeping, invoice processing, payments, VAT support, and audit assistance.

The role is suitable for someone studying towards an accounting qualification (Level 3 AAT), or with experience in a finance environment.

Key Responsibilities

Purchase Ledger & Invoice Processing

• Process supplier invoices accurately and promptly
• Code invoices correctly within the accounting system
• Assist in resolving invoice discrepancies and queries to ensure prompt approvals

Sales Ledger & Credit Control Support

• Raise sales invoices where required
• Support credit control activities, including following up overdue payments

Day-to-Day Bookkeeping

• Prepare routine journals
• Assist with bank and credit card reconciliations
• Maintain accurate and up-to-date accounting records
• Ensure transactions are correctly coded
• Support month-end processes by preparing basic reconciliations

Payments

• Assist in preparing supplier payment runs
• Ensure payment approvals are obtained in line with company procedures
• Maintain payment records and filing

VAT Support (UK & International Exposure)

• Assist in preparing data for UK and International VAT returns
• Support the review of VAT coding on sales and purchase invoices
• Maintain VAT documentation and supporting schedules

Audit Support

• Help prepare audit schedules and supporting documentation
• Gather documents requested by auditors
• Respond to straightforward audit queries
• Maintain organised records to support audit trails

General Finance Administration

• Maintain accurate filing (digital and physical)
• Support the finance team with ad hoc tasks
• Assist with expense processing and policy compliance
• Contribute to process improvements where appropriate

Skills & Experience

Essential

• Basic understanding of bookkeeping principles
• Strong numerical accuracy and attention to detail
• Good organisational skills
• Basic to intermediate Excel skills
• Willingness to learn and develop within a finance role

Desirable

• Studying towards or interested in studying AAT (Level 3)
• Previous administrative or finance experience
• Experience using Xero

Personal Attributes

• Reliable and methodical
• Eager to learn and develop technical skills
• Comfortable asking questions when unsure
• Able to manage workload and meet deadlines
• Positive and proactive attitude

Training & Development

The company is committed to supporting professional development. The successful candidate will:

• Receive on-the-job training in bookkeeping and finance processes
• Gain practical exposure to VAT processes (UK and international)
• Develop understanding of month-end procedures
• Be supported in studying towards AAT qualifications (where applicable)
• Receive mentoring from senior finance team members
• Gradually take on increased responsibility as experience grows

What we offer in return

• Salary: £28,000 - £30,000 DOE + up to 10% annual bonus scheme
• Company pension scheme
• Holiday: 24 days + birthday off + bank holidays + length of service accrual
• Brilliant onsite facilities, including a gym, bar, free hair cuts, coffee bar, free drinks, breakfast, lunch & snacks
• Regular company social acitivities
• Netflix & Apple Music vouchers
• Wellbeing & Osteopath allowance
• BUPA Health & Dental
• Life Assurance
• + many more