Accounts Assistant - c£28k - Chichester
An established building services company based in Chichester is looking to recruit an Accounts Assistant to join their busy team.
Responsibilities will include:
- Processing weekly subcontractor payments.
- Reviewing and verifying subcontractor invoices for accuracy and compliance with job numbers.
- Processing weekly payments to subcontractors in a timely and accurate manner.
- Ensuring proper documentation is received, including signed contracts, insurance certificates, and other documents.
- Collaborating with project managers and site teams to confirm work completion and approval of payment milestones.
- Maintaining accurate and up-to-date records of all subcontractor transactions.
- Reconciling discrepancies between invoices, contracts, and project reports.
- Responding to subcontractor inquiries regarding payment status and resolving any payment-related issues.
- Ensuring correct deductions are made from subcontractor payments where applicable (e.g., Van Hire, Loans).
- Maintaining and updating schedules related to payments, loans, and van hire agreements.
Purchase Ledger
- Assisting with processing supplier invoices, including matching to purchase orders and resolving discrepancies.
- Reconciling supplier statements and investigating outstanding or disputed items.
- Collaborating with procurement and site teams to resolve invoice queries efficiently.
- Processing and tracking PCN fines, speeding tickets, and related correspondence, ensuring timely resolution and accurate cost allocation.
Sales Ledger Support and Ad Hoc
- Opportunities to gain exposure to the sales ledger, including assisting with processing sales invoices.
- Supporting other ad hoc tasks and administrative duties to assist the wider finance team.
Qualifications And Key Skills Required
- AAT level 2 or above.
- Professional and friendly telephone etiquette.
- Ability to work independently.
- High accuracy in processing.