Accounts Assistant

Trevett Project Services; England; On-site; GBP 28,000; Full time

Job summary

An established building services company in Chichester seeks an Accounts Assistant to support their finance team. Responsibilities include processing subcontractor payments, assisting with supplier invoices, and providing sales ledger support. Ideal candidates will have AAT Level 2 or above and strong attention to detail.

Qualifications

• AAT level 2 required to apply for this position.
• Professional and friendly telephone etiquette is critical.
• High accuracy is essential in processing tasks.

Responsibilities

• Process weekly subcontractor payments and review invoices for accuracy.
• Assist with supplier invoice processing and resolve discrepancies.
• Support the sales ledger and other administrative duties as needed.

Skills

Attention to detail

Professional telephone etiquette

Independent working

Accuracy in processing

Education

AAT level 2 or above

Job description

Accounts Assistant - c£28k - Chichester

An established building services company based in Chichester is looking to recruit an Accounts Assistant to join their busy team.

Responsibilities will include:

1. Processing weekly subcontractor payments.
2. Reviewing and verifying subcontractor invoices for accuracy and compliance with job numbers.
3. Processing weekly payments to subcontractors in a timely and accurate manner.
4. Ensuring proper documentation is received, including signed contracts, insurance certificates, and other documents.
5. Collaborating with project managers and site teams to confirm work completion and approval of payment milestones.
6. Maintaining accurate and up-to-date records of all subcontractor transactions.
7. Reconciling discrepancies between invoices, contracts, and project reports.
8. Responding to subcontractor inquiries regarding payment status and resolving any payment-related issues.
9. Ensuring correct deductions are made from subcontractor payments where applicable (e.g., Van Hire, Loans).
10. Maintaining and updating schedules related to payments, loans, and van hire agreements.

Purchase Ledger

1. Assisting with processing supplier invoices, including matching to purchase orders and resolving discrepancies.
2. Reconciling supplier statements and investigating outstanding or disputed items.
3. Collaborating with procurement and site teams to resolve invoice queries efficiently.
4. Processing and tracking PCN fines, speeding tickets, and related correspondence, ensuring timely resolution and accurate cost allocation.

Sales Ledger Support and Ad Hoc

1. Opportunities to gain exposure to the sales ledger, including assisting with processing sales invoices.
2. Supporting other ad hoc tasks and administrative duties to assist the wider finance team.

Qualifications And Key Skills Required

• AAT level 2 or above.
• Professional and friendly telephone etiquette.
• Ability to work independently.
• High accuracy in processing.