Accounts Assistant

Wade Macdonald; Egham; Hybrid; GBP 20,283 - 21,826; Part time

Job summary

Wade Macdonald is assisting a Not For Profit organisation in Egham to recruit a Part Time Accounts Assistant on a 3-month fixed-term contract, working 25 hours per week in a hybrid setup. The role focuses on purchase & sales ledger duties, accurate invoice processing and general finance administration.

The successful candidate will typically have at least three years in an Accounts Payable/Receivable or Finance Assistant role, be numerically precise, and proficient in Excel and Outlook, with

Qualifications

• Requires at least 3 years in Accounts Payable/Receivable or Finance Assistant roles.
• Experience with high-volume invoice processing and familiarity with accounting software.
• Strong Excel/Outlook skills and excellent communication abilities.

Responsibilities

• Process high volumes of purchase invoices accurately and efficiently.
• Match, code and post invoices in the finance system.
• Check invoices have appropriate approvals before processing.
• Maintain supplier and customer account records.
• Reconcile supplier statements and resolve discrepancies.
• Prepare supplier payment runs and produce customer invoices on time.
• Manage company credit card processing and reconciliations.
• Support process improvements within finance and respond to queries.

Skills

High-volume invoice processing

Numerical accuracy

Attention to detail

Communication skills

Organisational

Education

Accounting qualification

Tools

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

Part Time (25 Hours) Accounts Assistant – Temporary 3 Months - Egham Hybrid (25 hours per week) - Salary: £20,283 - £21,826 (pro rata)

About the Client

Our client is a well-established Not For Profit organisation with a supportive and collaborative working environment. They are committed to creating a diverse and inclusive workplace, where every background and perspective enriches their collective success. This is an excellent opportunity to join a busy finance team on an initial three-month fixed-term contract, with the potential for a permanent position for the right person.

About the Job

We are looking for an experienced Purchase & Sales Ledger Assistant to support the day-to-day running of a busy finance function. You'll be responsible for maintaining accurate financial records, processing supplier and customer transactions, and assisting with wider finance administration to ensure smooth financial operations across the organisation.

Duties will include:

• Processing high volumes of purchase invoices accurately and efficiently.
• Matching, coding and posting invoices within the finance system.
• Checking that invoices have the appropriate approvals before processing.
• Maintaining supplier and customer account records.
• Reconciling supplier statements and resolving account discrepancies.
• Monitoring outstanding creditor and debtor balances and following up where required.
• Preparing supplier payment runs.
• Producing accurate customer invoices in a timely manner.
• Managing company credit card administration, including transaction processing and reconciliations.
• Supporting improvements to finance processes and procedures.
• Liaising with internal colleagues and external suppliers to resolve finance queries.
• Ensuring compliance with GDPR and organisational policies.

About the Successful Applicant

The successful applicant will have at least three years' experience within an Accounts Payable, Accounts Receivable or Finance Assistant position, along with experience of high-volume invoice processing and accounting software. You'll be highly organised, numerically accurate, proficient in Microsoft Excel and Outlook, and possess excellent communication skills with the ability to work both independently and as part of a team. An entry-level accounting qualification, or willingness to study towards one, would be advantageous.

What You Will Receive in Return

In return, you'll join a welcoming and supportive finance team within a respected organisation that offers flexible working arrangements and values collaboration, inclusion and professional development. This role offers the opportunity to gain broad finance experience with the potential to secure a permanent position for the right candidate.