Accounts Assistant

The Recruitment Group; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking an Accounts Assistant to manage daily financial tasks and support educational clients. The ideal candidate will have strong skills in Xero, reconciliation, and communication. This role offers competitive benefits including flexible working and holiday options.

Benefits

25 days holiday + bank holidays

Flexible working start times

Cycle to work scheme

Employee assistance programme (EAP)

Qualifications

• Comfortable communicating with clients, especially educational establishments.
• Ability to manage day-to-day business interests effectively.
• Experience with financial tasks and software.

Responsibilities

• Download bank statements and upload to Xero.
• Raise weekly advertisement invoices and compile supplier payments.
• Assisting with schools queries including discounts.

Skills

Experience with Xero

Bank reconciliation

Communication skills

Attention to detail

Tools

Xero

Hubspot

Quotient

Job description

Job Description

Our Client, a UK award-winning children's newspaper, has an education division, that provides a portfolio of digital and print products to help schools build news-reading communities and develop core literacy skills through a foundation of global news. The products include the weekly newspaper and a suite of educational learning tools to drive reading, writing, and speaking skills in primary and secondary schools in the UK and around the world.

The Accounts Assistant will join the Finance team and will work closely with the Finance controller.

Purpose of the role:

The Accounts Assistant will play a key role in managing the day to day business interests and would be comfortable with communicating to clients, especially educational establishments, helping to resolve issues etc.

Requirements

Daily tasks:

• Downloading Bank statements
• Uploading to Xero and then reconciling
• Add school Bacs payments to the FNN Credit control google spreadsheet
• Allocate payments on the unpaid sheet along with adding recent remittances

Weekly task

• Raise weekly Advertisement invoices
• Compiling supplier payments BACS runs
• Paying schools and consumer refunds
• Uploading to the bank

Month End Tasks

• Monthly Recharge invoices (P1 & Fresh media)
• Bank accounts fully reconciled
• Credit Card Reconciliations
• Stripe fully reconciled
• Marketforce Rec
• Esco Rec
• FNL Cashbook
• Educational Resources Recs
• Freelancers Recs
• Print Costs Recs
• Editorial Costs Recs
• Marketing Recs Recs

Purchase Ledger

• Invoice approvals by each department
• Coding to the correct nominal code
• Uploading of invoices
• Statement Reconciliations
• Maintaining Supplier information

Sales Ledger

• Raising ad hoc invoices for other departments
• Raising Advertisement invoices
• Submitting to relevant portals for payments.
• Sending out Statements
• Chasing Outstanding Invoices

Schools - supporting the credit controller

• Updating the unpaid sheet
• Weekly Hubspot emails
• Completion of weekly debt summary
• Assisting with schools queries including discounts, downgrades and out of terms requests
• Completion of school supplier forms

Ad Hoc Duties

• Ordering of office supplies
• Weekly ordering of kitchen supplies for the office

Systems used

• Xero
• Quotient
• Hubspot
• Myriad (schools)

Benefits

What they offer:

• Auto enrolment into our workplace pension
• 25 days holiday + bank holidays (Plus option to buy up to an additional 5 holiday days)
• Long service holiday increase - after 3 years' service holiday increases by 1 day a year up to maximum 28 days holiday.
• Work abroad - work up to 5 days from anywhere worldwide.
• Emergency leave - up to 5 days unpaid emergency leave per year.
• Paid carers allowance - up to 5 days paid leave to care for a loved one or relative.
• Season Ticket Loan
• Cycle to work scheme
• Flexible working start times
• Eye care voucher
• 50% off First News subscriptions for friends and family
• Monthly social events
• Early finish on your birthday
• Employee assistance programme (EAP)