Accounts and Payroll Assistant / Administrator

Preston Accountancy Services Ltd; Caerphilly; On-site; GBP 25,000 - 30,000; Part time

Job summary

A local accountancy firm in Caerphilly is seeking an Accounts and Payroll Assistant/Administrator. This part-time role involves managing payroll for clients, processing invoices, and maintaining financial records. Candidates need at least 3 years of payroll experience and proficiency in accounting software such as Sage or QuickBooks. The position offers flexible hours, up to £30,000 pro-rata, and benefits including pension and paid holidays.

Benefits

Autoenrollment pension scheme

20 days holiday plus bank holidays

Free on-site parking

Qualifications

• 3+ years experience in payroll within an Accountancy Practice.
• Minimum 2 years experience in a varied accounting role.
• Proficiency in one accounting software.

Responsibilities

• Assist in running the client payroll portfolio.
• Process sale and purchase invoices.
• Conduct bank reconciliations.

Skills

Payroll processing

Attention to detail

Communication skills

Education

AAT Level 4 or equivalent

Tools

Moneysoft Payroll

Sage Accounts

QuickBooks Online

Xero

Visual Transaction

Job description

Due to year-on-year growth of the business we are looking for an Accounts and Payroll Assistant/Administrator to join our small team based in Caerphilly.

This is a part-time (15-20 hours a week), site based, permanent position.

The exact hours are negotiable but all day Tuesday and Thursday with the option of Friday mornings are prefered.

The role is twofold, with the Payroll Administrator assisting the director to run the client payroll portfolio including:

• Organising workload to ensure timely and accurate payroll service to clients.
• Preparation and processing of weekly, four weekly and monthly payrolls ranging from 1-20 employees using Moneysoft Payroll software.
• Submission of all HMRC returns during the tax year and at the year end.
• Adding and removing employees and uploading pension data to Nest Pension.
• Dealing with client payroll queries and laising with HMRC on behalf of clients.

The Accounts Assistant element will include:

• Processing of sale and purchase invoices, and receipts and payments.
• Conducting bank reconciliations and nominal ledger reviews.
• Maintaining bookkeeping tasks for Sage Accounts, QuickBooks Online, Xero and Visual Transaction software.
• Maintaining BrightManager CRM system.
• Maintaining all office and client files and paperwork.
• Liaising with clients by email, telephone and in person, including of paperwork from clients if able to drive.

Requirements (Payroll):

• 3+ years experience in payroll within an Accountancy Practice.
• Moneysoft Payroll experience an advantage but full training will be provided.
• Strong understanding of end-to-end payroll processes including UK compliance and Statutory requirements.

Requirements (Accounts):

• Minimum 2 years experience in a varied accounting role.
• Proficiency in at least one of Sage Accounts, QuickBooks Online, Xero or Visual Transaction.
• AAT Level 4 or equivalent.

Personal Attributes:

• High attention to detail and excellent organisational skills.
• Ability to work both independently and collaboratively.
• Strong communication skills including excellent grammar.
• Respect for confidential and sensitive information.

Benefits:

• Salary up to £30,000 (pro-rata), depending on experience.
• Autoenrollment pension scheme.
• 20 days holiday plus bank holidays (pro-rata).
• Free on-site parking.
• Working hours are negotiable within normal office hours.

Terms:

• Permanent position
• Part-time hours (15-20 per week)
• On site
• 6 months probation period

Immediate start possible (subject to references), but not a requirement