Accounts Administrator

Hygrove Partners Ltd; Wolverhampton; On-site; GBP 18,000 - 26,000; Full time

Job summary

Hygrove Partners Ltd in Wolverhampton is seeking an experienced Accounts Administrator to join our finance team. You will handle purchase ledger processing, supplier account management and reconciliation, with administrative support across sales ledger, credit control and payroll.

Hours are 8:00am–5:00pm, Monday to Friday. This office-based role offers a permanent contract and a stable, professional environment.

Qualifications

• Previous experience in a purchase ledger or finance administration role.
• Experience using Sage 50 or similar accounting software preferred.
• Strong reconciliation skills and high attention to detail.
• Excellent organisational and time management skills.
• Proficient in Microsoft Excel and the wider Microsoft Office suite.
• Able to work independently and manage multiple priorities.

Responsibilities

• Process and maintain purchase ledger transactions accurately and on time.
• Match purchase orders, delivery notes and supplier invoices, investigating and resolving discrepancies.
• Ensure supplier invoices are correctly authorised and coded before posting to Sage 50.
• Reconcile supplier statements against Sage 50 records and resolve outstanding issues.
• Prepare supplier payment runs and assist with payment processing.
• Monitor supplier accounts and respond to queries professionally and efficiently.
• Liaise with suppliers on overdue invoices, payment enquiries and account reconciliations.
• Act as first point of contact for incoming calls and finance-related enquiries.
• Handle supplier queries on invoices, payments, purchase orders and account balances.
• Build positive working relationships with suppliers.
• Escalate complex issues where necessary and ensure prompt resolution.
• Process company credit card transactions and employee expense claims.
• Reconcile credit card expenditure to supporting documentation and bank statements.
• Investigate and resolve discrepancies or missing receiptsEnsure expenses are processed in accordance with company policy.
• Maintain and update company vehicle lease information on the company database.
• Monitor lease expiry dates and maintain accurate vehicle records.
• Liaise with lease providers on vehicle administration and documentation.
• Assist the Finance Manager and wider finance team with ad hoc tasks.
• Provide cover for sales ledger and payroll during absence or busy periods.
• Maintain accurate financial records and filing systems, and confidentiality at all times.
• Identify opportunities to improve finance processes and efficiencies.

Skills

Purchase ledger experience

Reconciliation

Attention to detail

Organisational skills

Excel skills

Independent worker

Tools

Sage 50

Microsoft Excel

Microsoft Office

Job description

Accounts Administrator

About the Role

Hygrove is looking for an experienced Accounts Administrator to join our finance team in Wolverhampton. This is a varied role at the heart of the finance function, providing accurate purchase ledger processing, supplier account management and reconciliation, alongside administrative support and cover across sales ledger, credit control and payroll. You'll be a key point of contact for our suppliers, so strong communication skills and a sharp eye for detail are essential.

Role Details

• Salary: Competitive, dependent on experience
• Hours: Full-time, 8:00am – 5:00pm, Monday to Friday
• Location: Wolverhampton (office-based)
• Contract type: Permanent

Key Responsibilities

Purchase Ledger

• Process and maintain purchase ledger transactions accurately and on time
• Match purchase orders, delivery notes and supplier invoices, investigating and resolving discrepancies
• Ensure supplier invoices are correctly authorised and coded before posting to Sage 50
• Reconcile supplier statements against Sage 50 records and resolve outstanding issues
• Prepare supplier payment runs and assist with payment processing
• Monitor supplier accounts and respond to queries professionally and efficiently
• Liaise with suppliers on overdue invoices, payment enquiries and account reconciliations

Supplier & Telephone Queries

Act as first point of contact for incoming calls and finance-related enquiries

Handle supplier queries on invoices, payments, purchase orders and account balances

Build positive working relationships with suppliers

Escalate complex issues where necessary and ensure prompt resolution

Credit Card & Expense Management

• Process company credit card transactions and employee expense claims
• Reconcile credit card expenditure to supporting documentation and bank statements
• Investigate and resolve discrepancies or missing receiptsEnsure expenses are processed in accordance with company policy

Vehicle Lease Administration

Maintain and update company vehicle lease information on the company database

Monitor lease expiry dates and maintain accurate vehicle records

Liaise with lease providers on vehicle administration and documentation

General Finance Support

• Assist the Finance Manager and wider finance team with ad hoc tasks
• Provide cover for sales ledger and payroll during absence or busy periods
• Maintain accurate financial records and filing systems, and confidentiality at all times
• Identify opportunities to improve finance processes and efficiencies

Skills & Experience

• Previous experience in a purchase ledger or finance administration role
• Experience using Sage 50 or similar accounting software preferred
• Strong reconciliation skills and high attention to detail
• Excellent organisational and time management skills
• Proficient in Microsoft Excel and the wider Microsoft Office suite
• Able to work independently and manage multiple priorities