Accounts Administrator

Trinity Finance; West Midlands Combined Authority; On-site; GBP 12,000 - 24,000; Part time

Job summary

A well-established engineering company seeks an Accounts Administrator to manage finances and office operations. This part-time role offers flexible hours and a collaborative work environment, ideal for candidates looking for work-life balance. Join a supportive team where your contributions are valued and appreciated.

Benefits

33 days annual leave (pro rata)

Pension scheme

Family-friendly hours

Support for work-life balance

Qualifications

• Experience in a similar SME environment.
• Must have experience using Xero and Excel.

Responsibilities

• Produce monthly management accounts and manage core bookkeeping activities.
• Handle purchase and sales ledgers, including invoices, payments, and reconciliations.
• Support general office administration and payroll.

Skills

Bookkeeping

Attention to Detail

Communication

Tools

Xero

Excel

Job description

We re recruiting on behalf of a well-established, family-run engineering company based in Stourbridge for an Accounts Administrator. This is a varied, hands-on role within a small, close-knit team ideal for someone who enjoys taking ownership of both the day-to-day finances and the general running of the office.

As an Accounts Administrator, you ll be responsible for producing monthly management accounts, managing all core bookkeeping activities, and supporting general office administration. The company uses Xero and Excel, so previous experience with both will be essential, along with a background in a similar SME environment.

The role is part-time, working Monday to Thursday, 9am 4pm, with some flexibility available if needed making it a great fit for someone looking to balance work and home life.

Key Responsibilities:

Purchase Ledger

• Match purchase orders to delivery notes

• Enter invoices into Xero and check against POs and budgets

• Ensure approval for invoices without POs

• Process payments to suppliers

• Reconcile supplier statements

Sales Ledger

• Raise stage payment invoices

• Chase overdue payments

General Ledger

• Bank reconciliations

• VAT returns

• Manage petty cash

• Prepare cash flow forecasts

• Post journals (grants, insurances, etc.)

Management Accounts

• Job costing: WIP (hours & materials)

• Deferred income and depreciation calculations

• Accruals & prepayments

• Payroll and hire purchase journals

• Intercompany reconciliations (including JV with India)

• Prepare monthly P&L, balance sheet reconciliation, trial balance

• Produce KPI reports and variance analysis

Payroll

• Weekly payroll (approx. 11 employees)

• Monthly payroll (approx. 6 employees)

• Pension admin and auto-enrolment

• Real-Time Information (RTI) submissions

• PAYE and other deductions (e.g. CSA)

• Process pension payments and HMRC submissions

Office & Admin Support

• Answer phone (automated system with voicemail)

• Sort post and handle general office tasks

• Manage weekly timesheets and update job costing

• Meet and greet visitors

Benefits: 33 days annual leave (pro rata), pension scheme, and hours designed to support a healthy work-life balance

This is a fantastic opportunity for an Accounts Administrator to join a stable, supportive business where your input will be genuinely valued. With family-friendly hours, generous holiday allowance, and a collaborative working environment, this role is perfect for someone looking for a long-term position that offers both variety and flexibility.

If you think this sounds like the right fit for you, get in touch we d love to hear from you!