Account Assistant - Receivable / Payables

Geely Auto UK; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading automotive company in Milton Keynes is seeking an experienced individual to manage Accounts Receivable and Dealer Accounts Payable processes. The role requires strong analytical skills and experience in billing processes, ensuring financial accuracy and compliance while effectively liaising with dealers and customers. Ideal candidates will have a background in transactional finance and ERP systems, alongside a proactive approach to process improvement.

Qualifications

• Proven experience in a transactional finance environment.
• Experience with dealer self-billing and warranty payments preferred.
• Strong numerical and analytical skills with attention to detail.

Responsibilities

• Manage vehicle billing processes for retail and fleet sales.
• Coordinate with Sales and Dealer teams for invoice processing.
• Monitor aged debt reports and pursue outstanding balances.

Skills

Accounts Receivable experience

Credit Control

Analytical skills

Communication skills

Proficiency in MS Excel

Education

AAT certification or equivalent

Tools

ERP/finance systems

Job description

Primary Purpose Of The Job

This role combines Accounts Receivable (AR) responsibilities with Dealer Accounts Payable (Self-Billing) activities, supporting the accuracy, timeliness, and compliance of our billing and payment processes. This is a key role in managing invoicing, debt recovery, dealer payments (including fleet sales support, variable margin, and warranty-related transactions), and ensuring strong financial control.

Main Responsibilities

Accounts Receivable (AR)

• Manage vehicle billing processes for retail and fleet sales, ensuring accuracy of pricing and discounts.
• Coordinate with Sales, Fleet, and Dealer teams to process vehicle invoices, rebates, and variable margin adjustments.
• Maintain accurate vehicle billing records to support revenue recognition and audit compliance.
• Deliver invoices accurately and on time via email, customer portals, and other channels.
• Act as the first point of contact for invoice-related queries, resolving discrepancies effectively.
• Monitor aged debt reports and proactively pursue outstanding balances.
• Reconcile customer accounts and prepare debtor reports for month-end and year-end close.
• Provide regular debtor status updates and risk exposure reports to the Treasury and Transactional Manager.

Dealer Accounts Payable (Self-Billing)

• Process and reconcile dealer self-billing transactions.
• Administer additional support payments for fleet sales and manage variable margin adjustments.
• Oversee the processing of warranty-related payments, ensuring compliance with contractual obligations.
• Maintain accurate dealer payment records, supporting transparency and audit requirements.
• Manage dealer AP queries, ensuring timely and effective resolutions.

Parts Process

• Manage billing and invoicing related to vehicle parts, ensuring accuracy in pricing, stock allocations, and warranty claims.
• Process and reconcile parts-related transactions for customers and dealers, including warranty and aftermarket parts.
• Coordinate with Parts, Service, and Dealer teams to validate invoices and resolve discrepancies promptly.
• Maintain detailed records of parts transactions to support reporting, reconciliation, and audit requirements.
• Support month-end and year-end processes by preparing parts-related debtor and AP reports.
• Identify opportunities to improve parts billing processes and workflows to increase efficiency and accuracy.

Compliance & Process Improvement

• Ensure compliance with internal controls, policies, and external regulations.
• Support internal and external audits by providing accurate documentation.
• Identify and implement process improvements across AR and Dealer AP functions to enhance efficiency and effectiveness.

Accounting and Administration

• Support with general accounting and administration duties.

Principle Contacts/Working Relationships

• Work closely with Finance, Sales, and Operations to ensure seamless billing and payment processes.
• Strong liaison with external stakeholders (dealers, customers) to maintain positive working relationships and resolve issues efficiently.
• Manage Internal Audit for daily affairs and ad hoc requests.

Key Challenges

• Managing Complex Billing Requirements: Ensuring accuracy and timeliness of vehicle, fleet, warranty, and self-billing transactions across multiple systems and stakeholders.
• Balancing AR and AP Responsibilities: Handling both debtor management and dealer payments efficiently while maintaining compliance and meeting deadlines.
• Data Accuracy and Reconciliation: Ensuring all invoices, payments, and adjustments are accurately recorded and reconciled, with minimal errors.
• Stakeholder Coordination: Collaborating effectively with internal teams (Sales, Fleet, Finance, Operations) and external contacts (dealers, customers) to resolve queries and discrepancies.
• Compliance and Audit Readiness: Maintaining full compliance with internal financial controls and external regulatory requirements while supporting internal and external audits.
• Process Improvement Pressure: Identifying opportunities to streamline billing and payment processes while implementing changes without disrupting current operations.

Education, Training And Experience

• The role may suit an AAT studier.
• Experience with ERP/finance systems, invoicing platforms, or billing software.
• Exposure to dealer self-billing, fleet sales, warranty payments, or vehicle billing processes preferred.
• Familiarity with financial controls, credit management, and reconciliation processes.

Skills & Personal Characteristics Required

• Proven experience in Accounts Receivable, Credit Control, or Accounts Payable in a transactional finance environment.
• Experience with dealer self-billing, fleet sales support, variable margin adjustments, or warranty payment processing preferred.
• Strong knowledge of financial reporting, reconciliations, and month-end/year-end close processes.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively with internal and external stakeholders.
• Strong numerical and analytical skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Ability to build effective relationships across teams and with external partners.
• Organised, proactive, and able to manage competing priorities.
• Proficient in MS Excel and ERP/finance systems.
• Problem-solving mindset with focus on process improvement.
• Training in financial controls, credit management, and accounts reconciliation is advantageous.

The Geely story began in 1986 with a simple but powerful idea. When founder, Eric Li, chose the name Geely, meaning ‘lucky’, it was about much more than just good fortune. His ambition was to build something that would move people forward with confidence and optimism. Today, that same spirit drives everything Geely does.