Access Arrangements & Assessments Coordinator

Greenshaw High School; London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Greenshaw High School is seeking an Access Arrangements & Assessments Coordinator to manage and implement access arrangements for students with special educational needs. This role involves supporting examination logistics, conducting assessments, and ensuring compliance with JCQ regulations within a collaborative school environment. The successful candidate will join a dedicated team focused on promoting equitable education for all students and will have opportunities for professional development.

Benefits

Professional development opportunities

Generous pension scheme

Employee Assistance Programme

Gym Discounts

Cycle to work scheme

Qualifications

• Experience in an educational setting supporting students with SEND.
• Strong administrative and organisational capabilities.
• Familiarity with current JCQ regulations.

Responsibilities

• Coordinate examination logistics for access arrangements.
• Administer and interpret assessments for eligibility.
• Maintain accurate records and liaise with students and parents.

Skills

Organization

Attention to detail

Communication

Problem-solving

Education

Qualified Teacher Status (QTS) or equivalent

Postgraduate qualification in assessment (e.g. CPT3A)

Tools

Access Arrangements Online (AAO)

Job description

Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024.

In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding.

We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year.

We are looking for an Access Arrangements & Assessments Coordinator. This is an exciting opportunity to join GLT / Greenshaw High School and become an integral member of the Inclusion department.

This is an excellent opportunity for a highly motivated individual to join Greenshaw High School as our Access Arrangements & Assessments Coordinator. We welcome applications from both experienced professionals in this field and qualified teachers with a passion for SEND, who are keen to develop into this specialist role. You’ll directly support the Examination Coordinator with the coordination of examination logistics, specifically for students requiring smaller venues to facilitate access arrangements, and also assist the SENCO to ensure fair assessment for all students, especially those with SEND or temporary additional needs.

The Access Arrangements & Assessments Coordinator will meticulously manage and implement access arrangements according to JCQ regulations. This includes identifying needs, administering psychometric tests and other assessments for eligibility, and submitting applications. The role also involves facilitating access arrangements in line with the school’s assessment calendar. Maintaining accurate records, liaising with students, staff, and parents, and ensuring appropriate exam accommodations are key. Strong organisation, attention to detail, and thorough understanding of examination procedures and SEND are essential.

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.

Main responsibilities:

Access Arrangements Management -

● Acting as the primary point of contact for students, staff and parents regarding access arrangements.

● Leading the identification, screening, and application process for exam access arrangements for all students requiring them, adhering strictly to JCQ regulations.

● Coordinating, administering, and interpreting a range of assessments, including psychometric tests, to determine student eligibility for access arrangements.

● Collating and maintaining accurate and up-to-date evidence for all access arrangements, ensuring compliance with JCQ requirements for inspections (e.g. Form 8s, Form 9s).

● Submitting timely and accurate applications for access arrangements to awarding bodies (e.g. GCSE, A-level, BTEC, etc.) via Access Arrangements Online (AAO).

● Communicating confirmed access arrangements to students, parents, and relevant staff, explaining how they will be implemented.

● Monitoring the effectiveness of access arrangements and initiating changes or reviews as necessary.

Psychometric Testing and Assessment -

● Organising and making arrangements for baseline assessments of prospective Year 7 students (while in Year 6), maintaining accurate data records, and arranging for follow-up testing in collaboration with the SENCO and/or Deputy SENCO.

● Completing baseline assessments for new admissions across various Year groups prior to their entry to the school.

● Administering and interpreting specific diagnostic assessments (e.g.Diagnostic Reading Analysis), and setting up and managing assessment platforms (e.g. Lucid LASS, C-TOPP) for individual student testing.

● Setting up and coordinating MidYIS for Year 7 cohorts at the beginning of the academic year, with follow-up of appropriate assessment in Year 9.

● Identifying students who may require psychometric testing based on evidence of need gathered from teachers, or upon request from the Inclusion Management Team.

● Conduct, score, and interpret a range of psychometric and cognitive assessments, demonstrating strong knowledge of these tools.

● Providing expert advice to the SENCO on assessment outcomes and recommended next steps for student support and access arrangements.

Assessment and Examination Coordination -

● Ensuring all deadlines related to access arrangements are met in line with the school’s assessment calendar.

● Coordinating the implementation of access arrangements during internal and external examinations, including the allocation and preparation of smaller venues for invigilation.

● Liaising closely with the Examination Coordinator and curriculum teams to ensure seamless integration of access arrangements into exam/assessment timetables and procedures.

● Providing guidance and training to invigilators and other support staff (e.g. readers, scribes, prompters) on the specific requirements of individual student access arrangements.

Recording Keeping and Compliance –

● Maintaining comprehensive and confidential student files, ensuring all records related to access arrangements, assessments, and ‘normal way of working’ evidence are accurate, secure, and inspection-ready.

● Keeping abreast of all current JCQ regulations, awarding body guidelines, and relevant legislation (e.g. Equality Act), disseminating updates to staff as required.

● Preparing for and facilitating JCQ inspections relating to access arrangements.

Collaboration and Communication –

● Working collaboratively with the SENCO, Examination Coordinator, specialist assessors (internal and/or external), teaching staff, and other professionals to ensure holistic student support in assessments and formal examinations.

● Liaising with other settings to gather or share relevant access arrangement information for students at transition (e.g. Form 8s).

● Responding to queries and concerns from stakeholders regarding access arrangements in a timely and professional manner.

Professional Development –

● Being responsible for keeping up-to-date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation.

● Being aware of complying with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person.

● Undertaking continuous professional development to maintain expertise in psychometric testing, JCQ regulations, and best practices in access arrangements and SEND.

● Undertaking any other duties commensurate with the post as may be required by the Inclusion Coordinator or Headteacher

● Candidates with a degree and a teaching qualification, would need to complete the Postgraduate Award of Proficiency in Assessment for Access Arrangements (PAPAA) course.

● Candidates without a degree and a teaching qualification, would need to complete the Award of Proficiency in Access Arrangement Coordination (APAAC).

For a successful candidate who holds Qualified Teacher Status (QTS) or equivalent, the role may include a reduced teaching commitment within their subject specialism. The specific nature and extent of this teaching would be agreed upon with the Headteacher, providing an opportunity for a teaching professional to maintain their pedagogical practice.

Safeguarding

• Be keenly aware of the responsibility for safeguarding children and to help in the application of the Safeguarding Policy within the school.

• Comply with the school’s Safeguarding Policy to ensure the welfare of children and young persons.

• Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people therefore this appointment will be subject to vetting, including an enhanced DBS disclosure.

You will need:

Essential -

● Educated to at least GCSE grade C standard (or equivalent) in English and Mathematics

● Possess Qualified Teacher Status (QTS) or Qualified Teacher Learning and Skills (QTLS) or a professional status equivalent to a teacher (e.g. HLTA qualification, or a Level 5/7 SpLD specialist teacher/practitioner qualification leading to ADG/ARS/APS status

● Commitment to undertake and successfully complete, within a specified timeframe of appointment, a postgraduate qualification in individual specialist assessment at or equivalent to Level 7 (e.g. CPT3A)

● Willingness to work towards a postgraduate qualification in specialist assessment at or equivalent to Level 7 (e.g. CPT3A)

● Proven experience in an educational setting, demonstrating strong administrative and organisational capabilities

● Experience working with students with Special Educational Needs and Disabilities (SEND)

● Experience in organising and managing a complex calendar, ensuring adherence to deadlines

● Experience in collating, managing and maintaining accurate and confidential records

● Experience in liaising effectively with a variety of stakeholders including students, parents, teaching staff, and external professionals

● Thorough understanding of the principles of SEND and the importance of equitable assessment provision

● Good foundational understanding of current JCQ regulations and guidelines for access arrangements, with a comment to developing expert knowledge quickly

● Knowledge of data protection principles (e.g. GDPR) and maintaining confidentiality of sensitive information

● Exceptional organisation and planning skills, with the ability to manage complex tasks and multiple competing deadlines effectively

● Meticulous attention to detail and a high level of accuracy in all administrative tasks, record-keeping, and application processes

● Excellent written communication skills, with the ability to produce clear, concise, and professional correspondence and reports

● Excellent verbal communication and interpersonal skills, capable of building positive relationships and providing clear guidance to diverse audiences

● Strong analytical and problem-solving skills, with the aptitude to learn how to interpret assessment data and advise on appropriate next steps

● High level of IT proficiency, including advanced use of spreadsheets, databases, and a willingness to learn specialist assessment software platforms (e.g. AAO, Lucid platforms)

● Ability to work independently with initiative, whilst also being a strong collaborative team member

● Ability to provide clear, concise guidance and potentially training others (e.g. invigilators, LSAs)

● Committed to the safeguarding of children

● Knowledge and understanding of the education sector, a desire to work in a comprehensive school, and a willingness to contribute to various aspects of school life

● Desire to work with young people and to support their education and achievements

● Commitment to improving the life chances of young people and motivated by a desire to provide high standards of service delivery

● Sensitivity to the range of needs and difficulties that young people experience

● Able to appropriately deal with confidential information

● Desire to enhance and develop skills and knowledge through CPD

● Demonstrate a commitment to safeguarding and the highest standards of child protection

● Recognition of the importance of personal responsibility for Health and Safety

● Commitment to the school’s ethos, aims and its whole community

Desirable -

● Educated to at least A-level standard (or equivalent

● A postgraduate qualification in individual specialist assessment at or equivalent to Level 7 (e.g. CPT3A)

● First Aid qualification

● Demonstrable experience in managing and implementing access arrangements in accordance with JCQ regulations

● Practical experience in coordinating examination logistics, including the allocation and setup of smaller venues for invigilation

● Direct experience in administering and interpreting psychometric diagnostic assessments (e.g. DRA, Lucid LASS, C-TOPP, MidYIS)

● Experience using the JCQ Access Arrangements Online (AAO) system for submitting applications

● Experience working closely with an Examinations Officer on school-wide examination procedures

● Knowledge of relevant psychometric and diagnostic assessments, including their administration, scoring, interpretation, and appropriate use

● Familiarity with school management information systems (MIS)

● Experience in delivering formal or informal training sessions

What’s in it for you:

● Professional development and career progression

● Generous pension scheme

● Blue Light Card

● Eligibility for Teacher Art Pass (teaching staff only)

● An Employee Assistance Programme

● Gym Discounts

● Free eye tests

● Cycle to work scheme

● Green car scheme

● Being part of a great team and expanding organisation

Please download the recruitment pack for further information.

Closing date for receipt of applications is Sunday 13th July 2025. We reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.