Academy Secretary

Coventry City Football Club Ltd.; Coventry; On-site; GBP 21,000 - 26,000; Full time

Job summary

Coventry City Football Club is seeking an Academy Secretary to coordinate the Academy fixture programme across all age groups and work closely with the Academy Administrator to ensure matchdays run smoothly. The role requires evening/weekend flexibility and a passion for football administration.

You will liaise with major stakeholders, maintain records, and provide administrative support to the Academy Operations team to deliver high-quality Academy activities and matchdays.

Qualifications

• Ability to communicate concisely, assertively and effectively at all levels.
• Flexibility to work evenings and weekends.
• Ability to prioritise between conflicting demands.
• Strong work ethic and commitment to high standards.

Responsibilities

• Coordinate and deliver the Academy fixture programme across U9-U21.
• Liaise with Premier League, FA, EFL and opposition clubs on scheduling and requirements.
• Organise matchday needs with the Academy Administrator (paramedics, officials, scouts, media).
• Monitor referee reports and address outstanding actions promptly.
• Maintain accurate fixture, contact and operational records.
• Provide admin support to the Academy Operations team for activities and matchdays.
• Assist with evening and weekend matchday operations as required.
• Build positive relationships with staff, stakeholders and partner clubs.

Job description

Coventry City Football Club is an ambitious, forward-thinking organisation with a proud heritage and a clear vision for the future. We are growing both on and off the pitch, investing in our people, our facilities, and our community. Joining us means being part of a progressive club where every role contributes to success, innovation is encouraged, and excellence is recognised. We offer the unique opportunity to work in a high-performance sporting environment while being part of a supportive, values-driven team that is shaping the next chapter of our journey. At Coventry City, you won’t just be working for a football club, you’ll be part of a movement.

What We Can Offer

At Coventry City Football Club, we know that success on the pitch comes from creating the right culture off it. That’s why we put people first. When you join us, you’ll become part of a supportive and close-knit team where collaboration and camaraderie are at the heart of everything we do.

We offer a mix of office, matchday, and community-based opportunities. Our team enjoys regular lunches together, plenty of free coffee to keep you fuelled, and a friendly, open environment where ideas are listened to and celebrated.

As part of the Sky Blue Army, you’ll also benefit from access to unique experiences that only football can provide, from being part of matchday excitement to contributing to projects that inspire our fans and community. We’re committed to investing in your growth too, offering development opportunities to help you thrive in your role and shape your career with us.

At CCFC, you won’t just find a job – you’ll find pride, purpose, and a team that feels like family.

The Role

We have an exciting opportunity to join our Academy Operations Team as an Academy Secretary.

The successful candidate will work closely with the Academy Administrator and be responsible for coordinating and delivering the Academy fixture programme across all age groups. This will involve liaising with Academy staff, fellow football clubs, and external stakeholders to ensure all fixtures are organised effectively and that matchdays run smoothly.

This role requires flexibility, including evening and weekend work, and is ideally suited to someone with a passion for football administration who enjoys supporting and enhancing the matchday experience.

Key Responsibilities

• Coordinate and communicate all Academy fixtures across the Academy age groups (U9-U21), ensuring all relevant parties are informed and prepared.

• Liaise with key stakeholders, including the Premier League (PL), Football Association (FA), English Football League (EFL), and opposition clubs regarding fixture scheduling, amendments, and operational requirements.

• Work closely with the Academy Administrator to organise matchday requirements, including paramedics, match officials, scouts, and media attendance.

• Monitor and follow up on referee reports, ensuring any outstanding reports or actions are addressed promptly.

• Maintain accurate fixture, contact, and operational records across the Academy.

• Provide administrative support to the Academy Operations team to ensure the smooth delivery of Academy activities and matchdays.

• Assist with evening and weekend matchday operations as required.

• Build and maintain positive working relationships with Academy staff, external stakeholders, and partner clubs to support the successful delivery of the Academy programme.

Essential

• The ability to communicate concisely, assertively, and effectively and at all levels of the organisation

• Ability to work flexibly including evenings and weekends

• Ability to prioritise between conflicting demands

• Demonstrates a strong work ethic and commitment to delivering high standards.

Desirable

• Previous experience working within a football, sports, or academy environment.

• Experience liaising with a range of stakeholders, including clubs, and external partners.

Safeguarding

We are dedicated to protecting and promoting the welfare of children and vulnerable adults. Our Club is committed to maintaining safer recruitment practices. An enhanced DBS check is mandatory for this role.

Equality, Diversity & Inclusion

Coventry City FC proudly champions equal opportunity! We believe in fairness for all, ensuring our recruitment and selection practices respect every individual's unique background. We warmly invite applicants from every background, celebrating diversity in race, nationality, religion, gender, age, and ability.

Join the Sky Blue Army – shaping the future of Coventry City FC on and off the pitch