Academy Logistics & Support Co-ordinator

Barnsley Football Club; Northampton; Remote; GBP 21,000 - 29,000; Full time

Job summary

Northampton Town FC is seeking an organized administrator to support the Emerging Talent department. You will help manage academy players and staff kit, coordinate transport between training sites, and maintain player records and safeguarding compliance.

The role requires driving and D1 licence where possible, with strong MS Office skills and a proactive approach to coordinating multiple centers and meetings.

Qualifications

• Hold a full UK driving licence.
• D1 minibus licence or willingness to obtain one.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Forms).
• Willingness to complete the D1 Licence if not held already.

Responsibilities

• Support Emerging Talent department administratively.
• Lead on academy players and staff kit management.
• Coordinate transport of players between sites and training grounds.
• Maintain player information databases and emergency contacts.
• Liaise with Academy Managers on kit orders, deliveries and stock control.
• Ensure safeguarding and welfare policies are followed.

Skills

Driving license

D1 minibus license

MS Office (Word, Excel, PowerPoint, I‑

Tools

Kitman Labs Platform

Job description

To support the organisation of the Emerging Talent department with administrative support and lead on the management of the academy players and staff kit. Aid the Player Care Lead to help with the transport of players across various sites.

Roles and Responsibilities:

• Carry out all trialist player administration paperwork including EFL and Club forms.
• Collate and ensure all centers' player information is up to date including appropriate proof of address, and databases containing emergency contacts and medical information.
• Ensure that the general enquiries are kept up to date and send invites to ensure all Emerging Talent Training Centers are full, as required by Head of Emerging Talent and Emerging Talent Centers Manager.
• Ensure Spond communication for all centres is timely and parents are kept informed of logistical communication within the centers.
• Ensure all centres parents are on Spond.
• Attend and be an active member of monthly recruitment meetings.
• Maintain a database of player details at all required levels.
• Ensure all Academy kit s are numbered appropriately, with the correct sponsors logo's applied.
• Liaise with the Academy Managers regarding kit orders, deliveries and stock control.
• Ensuring an accurate record of kit is maintained and accurate kit allocations are made to each team / player and staff.
• Provide quarterly updates to the Academy Managers on current kit and equipment stock levels.
• Ensure Academy Players are shuttled between the Train Station and the Training Ground as and when required.
• Ensure all U18 away games, where the minibus is required, are covered.
• Ensuring the Academy's kit and laundry rooms are kept tidy & secure.
• Prepare the Academy's training and match kit order forms for all Academy age groups and staff to be agreed with the Academy Managers .
• Any other reasonable duties as requested by Academy Managers or Head of Emerging Talent
• Comply with health and safety requirements in line with the club's health and safety policy
• Champion safeguarding practices across all activities, ensuring the welfare of children and young people is paramount, and that all concerns are identified, escalated and reported in accordance with Club policies and procedures.

About The Candidate

• Hold a full UK driving license
• D1 minibus license
• Knowledge and use of microsoft office including - word, excel, powerpoint and forms.
• If not held already, a desire and willingness to complete the D1 Licence.

Role Requirements

• To undertake required training, including mandatory Club Equality and Diversity and Health and Safety training.
• To ensure that the Club's Safe-guarding and Vulnerable Adults policies and procedures are adhered to at all times.
• Experience of working in an Academy under EPPP rules
• Background in football as a scout or full time recruiter.
• Strong relationship builder and collaboration skills with the ability to manage time and staff effectively.
• Knowledge of age-appropriate player profiles and standards across academy football.
• Knowledge of elite level requirements including the demonstration of professional standards and behaviours to enhance, and maintain a culture of high performance.
• IT literate with a knowledge of the Kitman Labs Football Intelligence Platform.
• Applicants will need to have a flexible approach to work and be able to work evenings, weekends and match days as required.
• You will require a full, valid UK driving licence and access to a suitable vehicle and be eligible to work in the UK.

About The Club

https://www.ntfc.co.uk/