Academic Governance and Quality Administrator

Bath Spa University; Bath; On-site; GBP 29,000 - 33,000; Full time

Job summary

An educational institution in Bath is seeking an Academic Governance and Quality Administrator to ensure the smooth running of academic processes. Responsibilities include managing external examiner processes, supporting committee servicing, and maintaining documentation. Candidates should have administrative experience, proficiency in Microsoft Office, and an understanding of quality assurance in higher education. This is a full-time, permanent position with competitive compensation and benefits.

Benefits

Generous pension scheme

Enhanced paid leave

Family friendly policies

Employee Assistance Programme

Transport schemes

Wide range of discounts

Qualifications

• Experience of working in an administrative environment.
• Experience of working collaboratively as part of a team.
• Ability to follow established processes and procedures with attention to detail.
• Ability to communicate effectively with a range of audiences.
• Proficient in using Microsoft Office applications.
• Experience of supporting formal meetings.
• Experience of working in a higher education environment.
• An understanding of quality assurance in a higher education context.

Responsibilities

• Provide administrative support to the Head of Academic Governance and Quality.
• Manage external examiner processes and maintain accurate records.
• Support creation and updating of Definitive Programme Documents.
• Assist in coordination of programme approval and review processes.

Skills

Administrative experience

Team collaboration

Attention to detail

Effective communication

Microsoft Office proficiency

Meeting support experience

Higher education experience

Understanding of quality assurance

Job description

Academic Governance and Quality Administrator

Application Deadline: 15 August 2025

Department: Governance Legal & Compliance

Employment Type: Permanent - Full Time

Location: Bath, Somerset - Newton Park

Compensation: Grade 5 - Starting from GBP 29,179 rising to GBP 32,546 per annum

Description

We are looking for a well-organised and proactive administrator to join our Academic Governance and Quality team. This is a great opportunity to support the smooth running of key academic processes that help maintain the quality and standards of our courses.

About the Role

In this role, you will provide administrative support to the Head of Academic Governance and Quality and the wider team. You will be responsible for servicing University and School committees, managing external examiner processes, and maintaining accurate records and documentation.

You will support the creation and updating of Definitive Programme Documents (DPDs), ensuring version control and accessibility for students and staff. You will also assist in the coordination of programme approval, review, and modification processes, and help keep our systems and websites updated.

About You
• Experience of working in an administrative environment.
• Experience of working collaboratively as part of a team.
• Ability to follow established processes and procedures with attention to detail.
• Ability to communicate effectively with a range of audiences.
• Proficient in using Microsoft Office applications
• Experience of supporting formal meetings.
• Experience of working in a higher education environment.
• An understanding of quality assurance in a higher education context.

For further information on the essential and desirable skills we're looking for, please refer to the attached Job Description.

Additional Information

Salary Grade 5 - Starting from GBP 29,175 rising to GBP 32,546 per annumThe salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.Interview Date - 1st September 2025Please note that as of April 2024, there has been a change in the UK's sponsorship threshold. Regrettably as the salary for this role falls beneath this, you will not be eligible for sponsorship therefore your application will automatically be rejected.

Staff Benefits
We offer a wide range of great benefits at BSU, including

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.