Academic Coordinator

The Maine Group; London; On-site; GBP 40,000; Full time

Job description

Academic Coordinator

£40,000

Permanent, Full-time 37.5 hours per week

Fully office based - Finchley, North London

A well-established and respected training and clinical organisation is seeking an experienced and organised Academic Coordinator to support the delivery of its accredited training programmes.

About the Role:
The Academic Coordinator will play a central role in the smooth running of the organisation’s academic programmes, including a postgraduate MA, as well as other specialist courses in supervision and adult counselling skills.

Reporting to the Director of Training, the postholder will liaise closely with teaching and supervisory staff, university partners, and trainees to ensure that academic planning, assessment processes, regulatory reporting, and student support are delivered to a high standard.

Key Responsibilities Include:

• Coordinating course timetabling and academic planning across all training modules
• Managing student registration and reporting to the university partner, including assessment board preparations and annual monitoring reports
• Supporting regulatory compliance with national bodies including preparation for periodic reviews
• Organising assessments and student feedback processes, including vivas, coursework submissions, and dissertation handling
• Scheduling and attending key meetings with students and staff, including Student Voice Groups and academic case discussions
• Providing academic guidance and support to trainees, including those with additional learning needs
• Maintaining and updating student handbooks and relevant academic documentation

Person Specification:

• Proven experience coordinating academic programmes or training courses, ideally in a higher education or training setting
• Excellent administrative and organisational skills with strong attention to detail
• Ability to manage multiple deadlines and coordinate complex schedules
• Proficient in Microsoft Office and comfortable using databases
• Strong interpersonal skills and ability to work collaboratively with staff, trainees, and external partners
• Sensitivity to the pastoral and academic needs of adult learners, including those with specific learning difficulties