Academic Administration Officer

MERTON COLLEGE OXFORD; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

An academic institution in the United Kingdom is seeking an Academic Officer to play a key role in academic administration. The position involves managing student enquiries, administering academic processes, and supporting general office tasks. Candidates should have strong communication and organizational skills. This role offers a comprehensive benefits package and opportunities for personal development.

Benefits

30 days holiday

Free medical insurance

Gym access

Cycle-to-work scheme

Meals provided while on duty

Qualifications

• Experience in academic administration or relevant field.
• Ability to handle enquiries from students and visitors.
• Proficient in managing administrative processes.

Responsibilities

• Serve as point of contact for academic enquiries.
• Administer processes for student monitoring and reporting.
• Support general office administration for the academic team.

Skills

Communication skills

Organizational skills

Problem-solving skills

Job description

We are looking to appoint an Academic Officer to join our small and friendly team. This is an exciting opportunity for an enthusiastic and dynamic individual to play an integral part in the effective running of a busy, professional office.

The Academic Officer undertakes a broad range of tasks which contribute to the smooth functioning of the College’s academic administration. There are three key elements to the role:

• along with the other Academic Officer, being an initial point of contact for academic, student, and visitor enquiries to the Academic Office;
• to have responsibility for administering processes relating to the teaching and monitoring of students (e.g. scheduling progress meetings, organising the recruitment and payment of graduate mentors and graduate teaching assistants, managing the termly student reporting system, including processing payments, and running the termly Student Tutorial Feedback questionnaire);
• undertaking general office administration in support of the wider functions of the academic office team, including assisting with student admissions processes and academic recruitment activities, as needed.

Working hours: 35 hours per week, normally between 9.00am and 5.00pm, Monday to Friday, with an unpaid one-hour lunch break.

There may be some flexibility for the postholder to start earlier or later in order to travel to the College in this role; however, you will need to have a flexible approach to working hours on occasion in order to support some activities that are held outside these times.

In such cases, where overtime has been approved in advance, time off in lieu may be taken.

Our excellent benefits include membership of the University of Oxford Staff Pension Scheme (OSPS), which is a contributory scheme, free medical insurance (which is assessable as a taxable benefit), 30 days’ holiday per year (excluding bank holidays), free car parking, cycle-to-work and electric car schemes and loans for the purchase of seasonal travel passes.

The College has a gym, which is free to use for staff, and there are a number of organised activities such as yoga and circuit training that are also free for staff. Meals in College are provided free of charge when on duty.

For further information and to apply, please visit the Merton College website.

Closing date: 9.00am on 8th August 2025.
Interview date: w/c 18th August 2025.

The College is committed to promoting diversity and would therefore particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as well as other under-represented groups.

Merton College is an Equal Opportunities Employer.