9992 - BA: Security Intelligence Collator

Ministry of Justice; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government agency in London is seeking a Security Intelligence Collator to manage and process security-related documentation. This role involves administrative tasks, collaboration with intelligence personnel, and maintaining accurate records within a secure environment. Ideal candidates will have experience in administration and handling sensitive data. The position offers a structured environment with defined responsibilities.

Qualifications

• Experience in administrative roles within a secure environment.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information appropriately.

Responsibilities

• Collate and process intelligence documentation.
• Assist with security file management tasks.
• Organize and maintain accurate records for the department.

Skills

Communication skills

Data processing

Administrative skills

Job description

Overview

We have an opportunity for a Security Intelligence Collator to join our team at HMP Wandsworth. The job holder will provide administrative support to the Security and Intelligence Department, maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational role with no line management responsibilities.

Responsibilities

• Collate, process and allocate intelligence-associated documentation including Security Information Reports (SIRs) for investigation
• Assist the Intelligence Analyst by extracting and matching security files with SIRs
• Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
• Undertake Violent Sex Offender Register (VISOR) administration
• Coordinate translation of security-related communications
• Process online address searches, national police checks, data access requests and direct surveillance applications
• Complete proforma to inform prisoner of withheld correspondence
• Authorise visitor entry to the establishment and inform the gate staff in liaison with the relevant line manager
• Submit requisitions for stores as necessary for the security area and staff
• Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance
• Act as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance
• Undertake Mandatory Drug Testing administration
• Log key register, key tallies, car park passes, and car registrations
• Log security files (in and out) and assess risk content
• Log all security-related information including development nominals, stoppages of contact, and Incident Reporting System (IRS) Input
• Disseminate reports to relevant stakeholders
• Monitor and log issue of identification (ID) cards, including lost ID cards
• Monitor and log security clearance for prisoners working in workshops

Administrative tasks

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Coordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.